Intranet software to drive efficiency, communication and engagement

Looking for a super simple, fully customizable, easy to manage intranet, that comes packed with powerful features all for from $85 USD per month including unlimited users and unlimited storage? You’ve just found it…

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Intranet software that is simple to setup and easy to use

Our cloud intranet software has been designed for people with no technical experience. Therefore, you can get your site up and running in minutes using the simple Site Builder. Add pages, your logo and add colors, choose from a wide range of modules including banners, forums, blogs, forms, calendars, file storage and more.

We love what we do, so do our clients

Exactly what my company needed

“Our marketing team needed a place to upload updates and files and share them with our distributors and fellow salesfolk. MyHub was a perfect solution. It even eliminated our need to build a dealer portal! MyHub is AMAZING value, has great customer service and easy to use.”

Alanna Honigman, Global Marketing Manager, SportsArt – Woodinville, Washington

Free trial, free support, super low fixed price per month

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Trusted by some of the most respected brands in the world

Great Intranet product - easy to use, powerful in features!

“My experience with MyHub has been tremendous. From the start of my free trial to the incredible support after I signed on, the experience has been top notch. This software is easy enough for the beginner, but powerful enough to really do some amazing things. I use it as a value add for my clients and a place where they can all easily access the appropriate information in a simple and visual way. I would highly recommend this to anyone looking for a hub for all their company’s documents, files, interact and control user permissions.

It’s very easy to use – I’ve already seen powerful updates – but very graphically based for the non-techy user. The ability to control permission for the users is also amazing. You can even control specific permission for widgets within a page if you needed to. Also, users can manage their own accounts so no more chasing lost passwords.”

Lee Adkins, Founder, Amplified Solutions – Atlanta, Georgia

Mobile friendly intranet software

The days of employees being glued to their desks and PCs are gone. Flexible arrangements and remote working have become standard practice in most companies…. read more

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Things we know you'll love

Free One-To-One Training And Advice

You’ll be assigned a dedicated Customer Success Manager who will work with you throughout your intranet project to provide free expert advice including tips, tricks and design ideas to ensure a successful outcome.

Intranet Design Service

Don’t have time to customize your MyHub site? No problem, let one of our Intranet Designers take care of that for you.

Simple Setup

Get your site up and running in minutes using the simple Site Builder, no IT experience needed.

Site Permissions

Set user permission rights by job roles and teams to limit access to the site, individual pages, modules, content and files.

Forms And Workflow

Easily create simple forms or more powerful workflow approvals including IT tickets, leave requests, onboarding and offboarding processes.

Industry Leading Customer Support

We believe you shouldn’t have to pay for support, that’s why we provide free support to all of our clients even during the trial period so you can access expert help whenever you need it.

Cloud Based

Simple online registration, no need to download and manage software, no need for IT support.

Simple User Mangement

Simply add and delete users, manage access and assign rights to allow users to create and edit content.

Customize The Look And Feel

Add pages, your logo and add colors, choose from a wide range of modules including banners, forums, blogs, calendars, file storage and more.

Search

A powerful site-wide search tool that returns results from pages, modules and files stored in the Document Exchange including text within documents.

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Easy, powerful, customizable, exactly what we need!

“This has been the easiest product I’ve ever used! It’s powerful and intuitive. And the service we’ve received has really been stellar. We’ve been able to build 88 pages of internet content in about a month with little to no support. Modular product, very clean and straight-forward. Different usage models, very easy to customize and edit. Lots of different types of modules, forms, images, videos, features, news, etc. Adaptable to any company, our site looks like us (vs looking like MyHub or another product), layout is very appealing and the result is a beautiful, customized reflection of our company.”

Brittany Ceres, Director, HR – Marin County, California

A range of business intranet features ready to go

Get started on a free trial and you’ll discover our cloud intranet software comes with a range of pages and features already set up for you. These are all ready to use and include a company staff directory, news blog and feed, file storage area, company calendar and a company forum. We’ve also included a range of commonly used pages to get you up and running as soon as possible. On top of this, you will also find several pre-setup forms, all ready to be used such as leave requests and IT support. And, if you can’t find what you are looking for our team will only be too happy to assist you.

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Useful intranet software project resources

MyHub, the easy way to set up, manage and maintain an intranet

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Great site and even better support!

“I was a little apprehensive about using this software as we have very limited experience. However, it did everything and more that we were hoping for. In addition, the support that we received was second to none. The cost was extremely reasonable and everything more than surpassed our expectation. We had a couple of one to one’s over the phone to get some support to get us started. I soon picked it up and the results really have been impressive. We have had nothing but positive feedback about the site we built using the software. If a lawyer can get to grips with it then anyone can! I’d really like to find something negative to say to balance things out but I genuinely have nothing but praise for the software and the individuals we dealt with.”

Roger Davies, Managing Director, P4b Law Limited – Treforest, Wales

MyHub has revolutionized the intranet process.

“MyHub has revolutionized the intranet process with a well-designed, intuitive and easily customizable template system. Our new site looks great and, more importantly, allows us to effectively communicate with our team.”

Jessie Macaw, Marketing Manager, David Reid Homes Ltd – Lower Hutt, Wellington, NZ

A little light reading

Collaborative Communication: Why It Matters

August 16, 2019

HR’s Role In Employee Engagement: The Essential Guide!

August 14, 2019

Online Business Dashboards: Visualize Company Data On The Intranet

August 9, 2019

The Easiest Intranet Solutions: What Are You Really Looking For?

July 30, 2019

Intranet Post-Launch Traps And Other Considerations

July 19, 2019

7 Reasons Why Employee Engagement Matters

July 16, 2019

Employee Engagement Goals: The Best 3 Easy Steps To Get Started

July 10, 2019

10 Things To Consider Before You Start Your Intranet Project

July 4, 2019

Intranet Mythbusters: Debunking The Top Five Intranet Myths

June 25, 2019

Legal Intranets: Top Ten Most Useful Features

June 6, 2019

Exit Interviews: The How, What, Why And Benefits

May 30, 2019

CSR and Corporate Citizenship: What Does It All Mean?

May 14, 2019

Real Estate Portal: Tackling Information Sprawl In A Real Estate Company

April 30, 2019

Latest Intranet Reviews

April 29, 2019

WordPress Intranet: 7 Of The Biggest Challenges

April 23, 2019

Employee Experience: How To Attract And Retain The Best Talent

April 9, 2019

Intranet Templates: Customizing For The Needs Of Your Business

April 4, 2019

Stop! Before You Dive Into Your Intranet Project Read This Post

March 28, 2019

Knowledge Transfer: Why It’s Important And How To Achieve It

March 20, 2019

Quality Assurance Methods: Maximize Performance With An Intranet

March 14, 2019

Employee Onboarding Process: Overview & Easy-To-Use New Hire Checklist

March 5, 2019

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Free To Download Intranet Software Evaluation Checklist

Getting started on an intranet deployment project can be hard. With so many intranet software options and providers to choose from, it’s a confusing and daunting task for anyone. And if you’re not all that confident with technology, then it can be an even more challenging prospect.

And so, if you’ve been charged with deploying an intranet for your business, or perhaps you are looking to upgrade an existing intranet, then this handy intranet solution evaluation checklist will be an essential companion.

We will take you through all the issues you need to think about using easy to understand, everyday language. And at the end, we summarize all the things you need to address in a handy checklist so you can tick off all the important issues as you go along and be confident that you haven’t missed anything.

Let’s get started though with a definition of intranet software so we can be clear about what it means.

What Is Intranet Software?

It is a collection of online tools that allows businesses to develop a private, secure portal that can only be accessed by internal employees.

Intranet software enables businesses to maximize operational efficiencies because in a single platform it contains all the tools staff members need to get the job done. Also a great enabler of internal communications, many companies are using their intranet solution to facilitate joint working and collaboration across teams.

What Are The Different Types Of Intranet Solutions?

There are several options open to you. Below we examine each one in detail.

Custom Build Intranet Solution

bespoke intranet software developmentSome larger companies with a dedicated internal IT resource have gone down the route of developing a bespoke intranet from scratch, hosted on the company server. While such an option ensures the intranet is a perfect match for your operational needs, it’s not for the faint-hearted. You see, developing a custom build intranet from scratch requires a considerable investment of time and resources which are beyond most companies.

Off-the-shelf Intranet Software

With this option, you download or use software such as Microsoft’s SharePoint from the internet and then create your own portal software which is hosted on the company server. This option may be tempting for lots of companies as often the intranet software is free to download and is readily accessible. And if you already have a company server, then it’s even more appealing.

There are, however, some drawbacks to be considered before you jump in with this option. Although readily accessible and free, these types of intranet solutions can be quite complex and require considerable technical expertise. What’s more, the free core offering often needs to be supplemented by plug-ins and add-ons to achieve the functionality you require. As well as adding to the complexity, these extras can cost so that the ‘free’ intranet software soon becomes an entirely different beast.

Perhaps the biggest issue of all though is that these intranet solutions, although capable of developing an intranet, have not been created with that specific purpose in mind. WordPress, for instance, was primarily developed as a blogging or web development tool.

Cloud Intranets

cloud softwareHosted in the cloud by dedicated intranet providers, with this option businesses can customize pre-built intranet templates to create their own, unique intranet site. Cloud intranet software is a great choice for those who may be less confident with new technology as it is intuitive to use and super easy to set up. What’s more, unlike the other options we’ve looked at, the cloud intranet provider retains responsibility for backups, updates and ongoing security. So, that’s definitely one potential major headache taken care of for you.

However, perhaps the major benefit that cloud intranets presents is in their flexibility. Hosting intranet software in the cloud means that all the great tools and features can be accessed 24/7 from any location via an internet connection. In today’s flexible workplaces, this is a significant advantage.

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Which Type Of Intranet Is Best For My Business?

Armed with a better understanding of the different types of intranet software available in the market, let’s now turn our attention to what you want your intranet to achieve.

For most businesses, there is some issue or pain point that has arisen which has sparked an interest in intranets as the solution. Often it’s an identified weakness in internal communications. Maybe it’s a desire to break down information silos and encourage better joint working. For others, it’s a realization that employee engagement needs to be improved. Or perhaps the driving force is the need to find efficiencies in operations with automated workflow processes. Whatever the case may be, it’s important that you set clear aims and objectives for your intranet from the start. This will make the process of matching and selecting the best intranet for your company a much easier task.

As an organization, it’s worthwhile spending time determining what the priorities are for your intranet. One way to do this is to conduct an intranet needs analysis. Ask staff for their views on what information and tools an intranet needs to have. Supplement this with more detailed consultation with a series of focus groups. Or why not consider undertaking a task analysis to really dig down into how staff are currently completing work processes in your business.

And for those companies that perhaps only have a handful of staff, then consider holding a brainstorming session with colleagues. Use their collective wisdom to examine how an intranet could support efficient and effective working within the business.

To help you get started on an intranet needs analysis, in the sections that follow we identify some of the common issues faced by different types of businesses. After all, being clear about what your needs are will help you identify the right intranet software for you.

Intranet Software For Startups And Small Businesses

small business teamCost will be an important consideration for these types of businesses. With limited finances, a cost-effective solution is top of the list of requirements. In addition, having a small number of employees means that there is a limited amount of internal resources available. Therefore, these businesses will also be looking for an intranet solution that is quick and easy to set up and manage on an ongoing basis.

When it comes to pain points an intranet needs to address, the number one priority is often connecting with remote workers. Many startups and small businesses utilize the services of a virtual team of remote workers and freelancers. And so team communications and staying connected can be a challenge. For these types of companies, intranet software that promotes internal communications, connects employees in a social intranet and that can be accessed remotely will be essential.

What’s more, these businesses will be looking for a solution that is flexible and adaptable and can grow alongside the company. Investing in a technological solution is a big deal for startups and small businesses and they will want a platform that they can stick with in the long term.

Intranets For Larger Businesses And Corporates

large businessFor larger companies and big corporates, it’s often information needs that tops the list of pain points. Managing and sharing information across several layers and many teams, departments and even office locations has its challenges. These types of companies will be looking for a solution that streamlines and facilitates the sharing of complex information and data streams.

Another potential pain point as organizations grow is the management of business processes. Reporting requirements, compliance recording and simply getting everyday things done, such as ordering supplies and equipment or even managing holiday requests from staff, requires an enormous amount of form filling and paperwork. And often these business processes are being completed via cumbersome paper- or email-based systems. The potential for important documentation to get lost or for errors to creep in is huge. Intranet software that can automate these business processes making for quicker and more accurate transactions will be of great interest to these types of companies.

Employee engagement is also another potential pain point for larger companies and corporates. With hundreds or even thousands of employees perhaps located in different towns and states, promoting a common company culture as well as maintaining employee engagement is often a real challenge. These types of businesses will be looking for intranet portal software that supports employee engagement with features such as company and team news pages or blogs, employee self-service, staff directories and profiles as well as a survey functionality.

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Intranet Software Evaluation Checklist

So, you now have an appreciation of the different types of software that are available. And you also have a detailed understanding of what you want your intranet to achieve. It’s time to move on to the next stage of the deployment process.

The following handy checklist will enable you to quickly and easily compare different intranet solutions and providers and will help you make a final decision. The simple tick-box type format means that you can see at a glance which intranet software option is a match for your business.

We also made this checklist available as a Word document and PDF file downloads as follows:  Intranet-Software-Evaluation-Checklist.docxIntranet-Software-Evaluation-Checklist.pdf

Intranet Software Evaluation Checklist

 

Priority Area

Intranet Option 1 Intranet Option 2 Intranet Option 3 Intranet Option 4
Price $ $ $ $
Is the price all-inclusive?
Is it fixed?
Does it include ongoing support?
Set Up Is the intranet solution easy to use?
Can you easily set up the intranet without any great technical knowledge?
Is there help and support readily available?
Is the intranet customizable with your own brand?
Does the intranet utilize pre-built intranet templates?
Ongoing Management Can you easily add and delete users?
Is it possible to set up permission rights and restrict access to sensitive information?
Is it a straightforward process to create, edit and delete content, images and videos?
Modules & Business Tools Does the intranet software have the right mix of tools & features to address the needs of your business?
Are the modules and business tools inclusive or will you need additional plugins?
Can you use the intranet to create customized automated workflow processes?
Can you bulk upload and download documents and data?
Is it possible to share documents and files internally and externally?
Does the intranet allow for collaboration and joint working across the business?
Are social intranet features inclusive with the software?
Are news pages and blogs an integral feature of the intranet software?
Does the intranet option incorporate features that will enhance employee engagement?
Security Is the provider responsible for ensuring the security of company data on the intranet?
Does the intranet solution incorporate advanced security features such as SSL?
Are you able to securely share files and information internally and externally?
Mobile Access Can the intranet be accessed remotely?
Is the intranet software mobile responsive?
How well does the intranet option perform on smartphones and tablets?
Fit For Purpose Is the intranet software fit for purpose in your business?

Intranet Software: Fit For Purpose

solution to problemThe bottom line is indeed whether the intranet software is fit for the purpose you intend within your business. And this intranet deployment checklist will help you make that assessment.

For some larger organizations with unlimited resources and a dedicated internal IT team, then a custom built intranet may be a feasible option. And for others, creating your own intranet with an off-the-shelf locally hosted intranet may well be the way to go.

However, for the majority of businesses – both large and small – a cloud intranet soluton will tick all the boxes we have identified above. The truth is in terms of simplicity, ease of use and ongoing management, cloud intranet solutons are hard to beat. With comprehensive functionality, it also offers flexibility and adaptability as features and tools can be swapped in or out, designs can be customized to your branding and the platform can grow alongside your business.

For most businesses a cloud intranet will most definitely be fit for purpose and will, in fact, deliver so much more. Interested in exploring the possibilities?

Get in touch with us here at MyHub and take a no-obligation tour of our cloud intranet software

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