Intranet software that is simple to setup and easy to use
Our cloud intranet software has been designed for people with no technical experience.
Create a beautifully-designed intranet in minutes.
Add pages, brand colors, images and logos.
Choose from a wide range of modules including forums, blogs, forms, calendars, file storage and more.
We love what we do, so do our clients
Exactly what my company needed
“Our marketing team needed a place to upload updates and files and share them with our distributors and fellow salesfolk. MyHub was a perfect solution. It even eliminated our need to build a dealer portal! MyHub is AMAZING value, has great customer service and easy to use.”
Alanna Honigman, Global Marketing Manager, SportsArt – Woodinville, Washington
Free trial, free support, super low fixed price per month
Trusted by some of the most respected brands in the world
Great Intranet product - easy to use, powerful in features!
“My experience with MyHub has been tremendous. From the start of my free trial to the incredible support after I signed on, the experience has been top notch. This software is easy enough for the beginner, but powerful enough to really do some amazing things. I use it as a value add for my clients and a place where they can all easily access the appropriate information in a simple and visual way. I would highly recommend this to anyone looking for a hub for all their company’s documents, files, interact and control user permissions.
It’s very easy to use – I’ve already seen powerful updates – but very graphically based for the non-techy user. The ability to control permission for the users is also amazing. You can even control specific permission for widgets within a page if you needed to. Also, users can manage their own accounts so no more chasing lost passwords.”
Lee Adkins, Founder, Amplified Solutions – Atlanta, Georgia
Mobile friendly intranet software
The days of employees being glued to their desks and PCs are gone. Flexible arrangements and remote working have become standard practice in most companies…. read more
Like to learn more about how you can access your full intranet from mobile devices?
You’ll be assigned a dedicated Customer Success Manager who will work with you throughout your intranet project to provide free expert advice including tips, tricks and design ideas to ensure a successful outcome.
Intranet Design Service
Don’t have time to customize your MyHub site? No problem, let one of our Intranet Designers take care of that for you.
Get your site up and running in minutes using the simple Site Builder, no IT experience needed.
Set user permission rights by job roles and teams to limit access to the site, individual pages, modules, content and files.
Forms And Workflow
Easily create simple forms or more powerful workflow approvals including IT tickets, leave requests, onboarding and offboarding processes.
Industry Leading Customer Support
We believe you shouldn’t have to pay for support, that’s why we provide free support to all of our clients even during the trial period so you can access expert help whenever you need it.
Simple online registration, no need to download and manage software, no need for IT support.
Simple User Management
Synchronize users with Microsoft Office 365, Google, Okta, onelogin or use the MyHub tools to add and delete users, manage access and assign rights to allow users to create and edit content.
Customize The Look And Feel
Add pages, your logo and add colors, choose from a wide range of modules including banners, forums, blogs, calendars, file storage and more.
A powerful site-wide search tool that returns results from pages, modules and files stored in the Document Exchange including text within documents.
Learn how our great features and benefits can help your organization
Easy, powerful, customizable, exactly what we need!
“This has been the easiest product I’ve ever used! It’s powerful and intuitive. And the service we’ve received has really been stellar. We’ve been able to build 88 pages of internet content in about a month with little to no support. Modular product, very clean and straight-forward. Different usage models, very easy to customize and edit. Lots of different types of modules, forms, images, videos, features, news, etc. Adaptable to any company, our site looks like us (vs looking like MyHub or another product), layout is very appealing and the result is a beautiful, customized reflection of our company.”
Brittany Ceres, Director, HR – Marin County, California
A range of business intranet features ready to go
Get started on a free trial and you’ll discover our cloud intranet software comes with a range of pages and features already set up for you. These are all ready to use and include a company staff directory, news blog and feed, file storage area, company calendar and a company forum. We’ve also included a range of commonly used pages to get you up and running as soon as possible. On top of this, you will also find several pre-setup forms, all ready to be used such as leave requests and IT support. And, if you can’t find what you are looking for our team will only be too happy to assist you.
Like to learn how MyHub intranet can be tailored to meet your requirements?
“I was a little apprehensive about using this software as we have very limited experience. However, it did everything and more that we were hoping for. In addition, the support that we received was second to none. The cost was extremely reasonable and everything more than surpassed our expectation. We had a couple of one to one’s over the phone to get some support to get us started. I soon picked it up and the results really have been impressive. We have had nothing but positive feedback about the site we built using the software. If a lawyer can get to grips with it then anyone can! I’d really like to find something negative to say to balance things out but I genuinely have nothing but praise for the software and the individuals we dealt with.”
Roger Davies, Managing Director, P4b Law Limited – Treforest, Wales
With staff members spread all over the large state, communication was an issue for Idaho Lottery. Employees and sales reps often spend time out on the road and so the sharing of information securely was another concern.
With head office based in the US and a corporate intranet offering that wasn’t geared to local conditions, Best Western Scandinavia set about looking for an alternative solution which brought them to the MyHub intranet.
Legal Intranet Platform Stands The Test Of Time
Turnbull Hill Lawyers already had an intranet in place, but it required coding to build and so was less than user friendly as well as being difficult to manage.
How David Reid Homes Reduced Its Reliance On Email
David Reid Homes’ 22 franchisees are much happier since head office introduced a new intranet system, says Jessie Macaw, David Reid Homes’ Marketing Manager.
Client Portal In Action
P4B Law is a specialist employment law practice. Based in the UK, P4B provides services on all aspects of employment law to companies of varying sizes, from sole traders through to multi-nationals.
Communicating Across Multiple Office Locations
RWR Group is a global recruitment agency specializing in retail jobs from entry level right the way up to CEO level.
Like to learn how our great features and benefits can help your organization?
“MyHub has revolutionized the intranet process with a well-designed, intuitive and easily customizable template system. Our new site looks great and, more importantly, allows us to effectively communicate with our team.”
Jessie Macaw, Marketing Manager, David Reid Homes Ltd – Lower Hutt, Wellington, NZ
A little light reading
Intranet Names: The Essential Guide To Naming Your Intranet (Including Examples)
February 4, 2020
Inter-Office Communication Tools: What Are The Options Available?
January 30, 2020
8 Internal Communications Trends You Need To Know About In 2020
January 23, 2020
4 Easy Ways To Motivate Disengaged Employees
January 16, 2020
Ethics In The Workplace: All You Need To Know
January 9, 2020
Improve Communications In The Workplace: 10 Tips For Organizations And Managers
December 30, 2019
Idea Sharing: How To Share Ideas In The Workplace
December 19, 2019
HR Technology: Increase Productivity With An Intranet
December 12, 2019
Internal Website: Uses, Features And Setup
December 5, 2019
Cultural Audits: How To Assess Your Workplace Culture
November 13, 2019
Employee Profiles: How To Improve Your Employer Brand
November 6, 2019
Virtual Town Hall: Improve Local Governance With An Intranet
October 10, 2019
5 Great Ways An Intranet Solution Can Help Your Business
October 3, 2019
Intranet Providers: 30 Top Reasons Why You Should Choose MyHub
September 19, 2019
Employee Intranet: 40 Hot Reasons Why Every Business Needs One
August 20, 2019
Collaborative Communication: Why It Matters
August 16, 2019
HR’s Role In Employee Engagement: The Essential Guide!
August 14, 2019
Online Business Dashboards: Visualize Company Data On The Intranet
August 9, 2019
The Easiest Intranet Solutions: What Are You Really Looking For?
July 30, 2019
Intranet Post-Launch Traps And Other Considerations
Free To Download Intranet Software Evaluation Checklist
Getting started on an intranet deployment project can be hard. With so many intranet software options and providers to choose from, it’s a confusing and daunting task for anyone. And if you’re not all that confident with technology, then it can be an even more challenging prospect.
And so, if you’ve been charged with deploying an intranet for your business, or perhaps you are looking to upgrade an existing intranet, then this handy intranet solution evaluation checklist will be an essential companion.
We will take you through all the issues you need to think about using easy to understand, everyday language. And at the end, we summarize all the things you need to address in a handy checklist so you can tick off all the important issues as you go along and be confident that you haven’t missed anything.
Let’s get started though with a definition of intranet software so we can be clear about what it means.
What Is Intranet Software?
It is a collection of online tools that allows businesses to develop a private, secure portal that can only be accessed by internal employees.
Intranet software enables businesses to maximize operational efficiencies because in a single platform it contains all the tools staff members need to get the job done. Also a great enabler of internal communications, many companies are using their intranet solution to facilitate joint working and collaboration across teams.
What Are The Different Types Of Intranet Solutions?
There are several options open to you. Below we examine each one in detail.
Custom Build Intranet Solution
Some larger companies with a dedicated internal IT resource have gone down the route of developing a bespoke intranet from scratch, hosted on the company server. While such an option ensures the intranet is a perfect match for your operational needs, it’s not for the faint-hearted. You see, developing a custom build intranet from scratch requires a considerable investment of time and resources which are beyond most companies.
Off-the-shelf Intranet Software
With this option, you download or use software such as Microsoft’s SharePoint from the internet and then create your own portal software which is hosted on the company server. This option may be tempting for lots of companies as often the intranet software is free to download and is readily accessible. And if you already have a company server, then it’s even more appealing.
There are, however, some drawbacks to be considered before you jump in with this option. Although readily accessible and free, these types of intranet solutions can be quite complex and require considerable technical expertise. What’s more, the free core offering often needs to be supplemented by plug-ins and add-ons to achieve the functionality you require. As well as adding to the complexity, these extras can cost so that the ‘free’ intranet software soon becomes an entirely different beast.
Perhaps the biggest issue of all though is that these intranet solutions, although capable of developing an intranet, have not been created with that specific purpose in mind. WordPress, for instance, was primarily developed as a blogging or web development tool.
Hosted in the cloud by dedicated intranet providers, with this option businesses can customize pre-built intranet templates to create their own, unique intranet site. Cloud intranet software is a great choice for those who may be less confident with new technology as it is intuitive to use and super easy to set up. What’s more, unlike the other options we’ve looked at, the cloud intranet provider retains responsibility for backups, updates and ongoing security. So, that’s definitely one potential major headache taken care of for you.
However, perhaps the major benefit that cloud intranets presents is in their flexibility. Hosting intranet software in the cloud means that all the great tools and features can be accessed 24/7 from any location via an internet connection. In today’s flexible workplaces, this is a significant advantage.
Armed with a better understanding of the different types of intranet software available in the market, let’s now turn our attention to what you want your intranet to achieve.
For most businesses, there is some issue or pain point that has arisen which has sparked an interest in intranets as the solution. Often it’s an identified weakness in internal communications. Maybe it’s a desire to break down information silos and encourage better joint working. For others, it’s a realization that employee engagement needs to be improved. Or perhaps the driving force is the need to find efficiencies in operations with automated workflow processes. Whatever the case may be, it’s important that you set clear aims and objectives for your intranet from the start. This will make the process of matching and selecting the best intranet for your company a much easier task.
As an organization, it’s worthwhile spending time determining what the priorities are for your intranet. One way to do this is to conduct an intranet needs analysis. Ask staff for their views on what information and tools an intranet needs to have. Supplement this with more detailed consultation with a series of focus groups. Or why not consider undertaking a task analysis to really dig down into how staff are currently completing work processes in your business.
And for those companies that perhaps only have a handful of staff, then consider holding a brainstorming session with colleagues. Use their collective wisdom to examine how an intranet could support efficient and effective working within the business.
To help you get started on an intranet needs analysis, in the sections that follow we identify some of the common issues faced by different types of businesses. After all, being clear about what your needs are will help you identify the right intranet software for you.
Intranet Software For Startups And Small Businesses
Cost will be an important consideration for these types of businesses. With limited finances, a cost-effective solution is top of the list of requirements. In addition, having a small number of employees means that there is a limited amount of internal resources available. Therefore, these businesses will also be looking for an intranet solution that is quick and easy to set up and manage on an ongoing basis.
When it comes to pain points an intranet needs to address, the number one priority is often connecting with remote workers. Many startups and small businesses utilize the services of a virtual team of remote workers and freelancers. And so team communications and staying connected can be a challenge. For these types of companies, intranet software that promotes internal communications, connects employees in a social intranet and that can be accessed remotely will be essential.
What’s more, these businesses will be looking for a solution that is flexible and adaptable and can grow alongside the company. Investing in a technological solution is a big deal for startups and small businesses and they will want a platform that they can stick with in the long term.
Intranets For Larger Businesses And Corporates
For larger companies and big corporates, it’s often information needs that tops the list of pain points. Managing and sharing information across several layers and many teams, departments and even office locations has its challenges. These types of companies will be looking for a solution that streamlines and facilitates the sharing of complex information and data streams.
Another potential pain point as organizations grow is the management of business processes. Reporting requirements, compliance recording and simply getting everyday things done, such as ordering supplies and equipment or even managing holiday requests from staff, requires an enormous amount of form filling and paperwork. And often these business processes are being completed via cumbersome paper- or email-based systems. The potential for important documentation to get lost or for errors to creep in is huge. Intranet software that can automate these business processes making for quicker and more accurate transactions will be of great interest to these types of companies.
Employee engagement is also another potential pain point for larger companies and corporates. With hundreds or even thousands of employees perhaps located in different towns and states, promoting a common company culture as well as maintaining employee engagement is often a real challenge. These types of businesses will be looking for intranet portal software that supports employee engagement with features such as company and team news pages or blogs, employee self-service, staff directories and profiles as well as a survey functionality.
Would you like to discuss your intranet software requirements with an expert for free?
So, you now have an appreciation of the different types of software that are available. And you also have a detailed understanding of what you want your intranet to achieve. It’s time to move on to the next stage of the deployment process.
The following handy checklist will enable you to quickly and easily compare different intranet solutions and providers and will help you make a final decision. The simple tick-box type format means that you can see at a glance which intranet software option is a match for your business.
Are news pages and blogs an integral feature of the intranet software?
Does the intranet option incorporate features that will enhance employee engagement?
Is the provider responsible for ensuring the security of company data on the intranet?
Does the intranet solution incorporate advanced security features such as SSL?
Are you able to securely share files and information internally and externally?
Can the intranet be accessed remotely?
Is the intranet software mobile responsive?
How well does the intranet option perform on smartphones and tablets?
Fit For Purpose
Is the intranet software fit for purpose in your business?
Intranet Software: Fit For Purpose
The bottom line is indeed whether the intranet software is fit for the purpose you intend within your business. And this intranet deployment checklist will help you make that assessment.
For some larger organizations with unlimited resources and a dedicated internal IT team, then a custom built intranet may be a feasible option. And for others, creating your own intranet with an off-the-shelf locally hosted intranet may well be the way to go.
However, for the majority of businesses – both large and small – a cloud intranet soluton will tick all the boxes we have identified above. The truth is in terms of simplicity, ease of use and ongoing management, cloud intranet solutons are hard to beat. With comprehensive functionality, it also offers flexibility and adaptability as features and tools can be swapped in or out, designs can be customized to your branding and the platform can grow alongside your business.
For most businesses a cloud intranet will most definitely be fit for purpose and will, in fact, deliver so much more. Interested in exploring the possibilities?
Get in touch with us here at MyHub and take a no-obligation tour of our cloud intranet software