The 21 Best Intranet Software For Employees In 2023
The data is in, the numbers are crunched, and the analysis is completed. If you are looking for the best intranet software for employees, we have done all the hard work for you.
Because they deliver a wealth of business benefits, intranets have become an essential part of the digital workplace. Intranets tick all the boxes, whether it’s better internal communications, employee engagement, team collaboration, or digital workflows.
Deciding to set up an intranet is the easy part. Selecting the best intranet software is more daunting when there are so many choices on the market. To make your selection easier, we share the definitive list of the 21 best employee intranet software in 2023.
Intranet software allows organizations to create a private, secure network for internal employees only. Under one virtual roof are all the tools workers need to get on with the job.
This ensures companies enjoy a range of benefits, including:
- Operational efficiencies
- Improved productivity
- Easier internal communications
- Streamlined collaboration
- Enhanced employee engagement
- Better knowledge management and knowledge sharing
You may be eyeing up one or all of these fantastic benefits for your company. Whatever the driving force behind your decision, best-of-breed intranet portal software share several standard features. Here are the essentials we looked for when compiling our list of the best intranet software providers.
Modern Intranet Features
- Easy to set up
- Quick to deploy
- Straightforward to manage
- Great user experience
- Engaging user interface and design
- Secure and reliable
- Intuitive navigation and search capabilities
- Advanced access control
- Social intranet platform
- Create intranet pages
- Ability to customize
- Cost-effective pricing
- Availability of help and support
Ready to dive in? Let’s take a look at the best intranet software providers for employees in 2023.
OK, we may be just a bit biased! However, you can check out our 4.8-star rating on Capterra for independent reviews of our platform.
MyHub’s all-in-one intranet software is packed full of the fantastic features you would expect from an intranet. And even better, it comes at a fraction of the cost.
The best thing about MyHub is the beautifully-designed interface. Developed by the experts for non-experts, the software is fun to use and easy to set up. It’s so easy that it’s perfect for any non-techies out there.
MyHub uses pre-built intranet templates with a wide selection of powerful modules and tools designed to improve employee engagement. You get to enjoy maximum functionality and customization with a minimum of effort. The platform may be out-of-the-box, but there’s no compromise on functionality. What’s more, the MyHub intranet is mobile-optimized. Staff on the go have access to all the same tools and rich functionality as head office.
Headquartered in New Zealand, MyHub has teams based in Europe, North America, and the Asia Pacific regions.
MyHub’s cloud-based CMS intranets are used by hundreds of companies in different markets across the globe. From large corporates to small businesses, MyHub’s intranet is an excellent solution for companies of all sizes. The platform is designed to promote streamlined data sharing, enhanced internal communication, and collaboration. It comes with a free mobile intranet application included for remote workers.
- Staff directory
- Instant messaging
- Automated forms
- Digital workflows
- File sharing
- Smart search
- Activity wall
- Easily create pages
- Blogs and forums
- Quizzes and surveys
- Shared calendars
- Easy-to-use admin tools
- SSO integration with enterprise apps including Office 365, Google Workspace, Dropbox, and Salesforce
- One monthly fixed fee of $130. Pricing of 0.73 cents based on a maximum of 150 users
- Unlimited data storage and support
- Unlimited users, $200 per month
- Not For Profit on request
- Free 14-day trial
Jostle is another cloud-based intranet software. Jostle’s turnkey employee intranet is user-friendly and offers a highly visual interface. Rather than pages, this intranet uses self-contained views. Each view is designed to make it easier to quickly find information with new content displayed at the top. Set up is fast and straightforward, and there’s also dedicated support on hand.
Jostle is based in Vancouver, Canada. Its employee intranet software is used by companies with 5-10,000+ employees across the globe.
- Employee database
- Chat messaging
- Collaboration tools
- Resource management
- Jostle’s pricing is per employee per month, and varies depending on the size of the team. Prices start from $8.00 per user, per month
- A free trial is available
ThoughtFarmer’s cloud employee intranet software comes with a full suite of tools and features. The software also offers integrations with other platforms, including Slack, Microsoft, and Google. It’s intuitive, making it a good choice for tech novices. Alongside the cloud service, Jostle also has an on-premise hosting option.
Also based in Vancouver, Canada, Jostle is used by a broad range of companies worldwide with 5-10,000 workers.
- On-premise hosting option
- Employee activity monitoring
- News cards and carousels
- Opportunity to custom code the site
- Pricing is based on the number of users and starts from $10 per month
- ThoughtFarmer has a free trial offer
Interact is an enterprise-grade employee intranet software. The platform is packed with the features you would expect in a modern intranet and has strong visual appeal. Interact scores highly on customization with dashboards and tools to easily put your personal stamp on the design.
Headquartered in the UK, Interact has several offices around the globe. The product is aimed at enterprise and medium-sized companies.
- Strong on personalization
- Comprehensive support available, including setup, design, and ongoing technical help
- Powerful analytics features
- Onboarding tools
- Tailored quotes are available on request
- Free 30-day trial
Unily’s employee intranet software offers a strong customer focus. The platform has an engaging and highly visual UX. The software may be out-of-the-box, but Unily incorporates plenty of options for customization. Standout features include the in-built productivity apps and knowledge base.
Although based in the UK, Unily is a global company with customers worldwide. The software is aimed at organizations with over 1,000 users.
- Version control
- Engagement automation tools
- Plug-and-play integrations with business apps
- Options for customization
- Prices are based on the number of users
- Free trial available
As you would expect from the name, Simpplr prides itself on delivering an easy user experience. Although it’s simple to use, the software still provides rich functionality. And the simple approach extends to ongoing management. The platform comes with a set of admin tools that don’t require any specialist IT support.
Simpplr’s headquarters are in California, and the company also has offices in the UK and India. The employee intranet software is used by businesses of all sizes around the world. However, small enterprises, in particular, find the software is a good fit.
- Easy navigation
- Makes good use of social intranet features
- Personalized user dashboard
- AI content recommendations
- Simpplr has various packages available with pricing starting from $8 per person, per month
- Free trial option
Igloo is a popular choice with businesses that use Office 365 as it offers full integration with Microsoft products. In fact, the software is hosted in the Microsoft Azure Cloud. The platform is designed to meet the needs of everyone in the organization, including end users, content managers, and administrators. Plus, Igloo’s clean, uncluttered interface ensures it works well on mobile devices for on-the-go workers.
- Collaboration tools
- Workflow management
- Drag-and-drop UI
- Integrated translation for multi-national users
Igloo’s head office is in Kitchener, a city in the Canadian province of Ontario. Their employee intranet software is used by a variety of organizations worldwide. And Igloo is particularly popular in businesses with from 500 to 5,000+ employees.
- Various packages are available, starting at $599 per month for up to 5,000 users
- No free trial offer
The focus of LiveTile’s out-of-the-box intranet software is the employee experience. As you would expect, there’s an engaging, responsive UI design and clean, easy navigation. Set up is straightforward, and the software is designed to sync with SharePoint, making it a fantastic choice for Microsoft users.
- Pre-configured integrations, including Office 365, Slack, and Salesforce
- Site-wide analytics
- Multilingual language options
- Excellent customization, using widgets, page management, and configuration tools
Based in New York, LiveTiles has offices and clients in the USA, Europe and Asia-Pacific. LiveTiles employee intranet software is used worldwide by enterprises of all shapes, sizes, and verticals.
- Personalized quotes are available on request
- Free trial option
Jive’s out-of-the-box intranet software for employees prides itself on being a communication and collaboration hub. Accessible across mobile and desktop devices, Jive comes with the innovative PeopleGraph machine learning technology. This AI-powered feature connects staff with colleagues, information, and activities.
- PeopleGraph to connect and organize teams and information
- Urgent notifications broadcast tool
- Supports collaboration and information sharing with external organizations
- Enterprise search engine
Jive is headquartered in Campbell, California, and has customers worldwide. The employee intranet software is designed for medium-to-large companies looking for better alignment and productivity through improved collaboration and communication.
- Personalized quotes are available on request
- No free trial is available
This employee intranet software is easy to set up and simple to use. It comes with an extensive range of tools and features to support communication, collaboration, and online workflows. Primarily a cloud-based solution, GreenOrbit can also be hosted on-premise with Windows and Linux. Live customer support is available 24/7.
Based in Melbourne, Australia but operates worldwide. GreenOrbit’s platform is popular with organizations with 100 to 100,000+ employees.
- Dedicated onboarding tool
- Integrations with external apps, including Twitter, YouTube, and RSS
- Personalization features
- In-built analytics
- Pricing depends on the number of employees and ranges from $4.50 to $6.50 per user, per month
- A free trial is available
Yammer is an extension of SharePoint. Employees use it to send messages, create and host town halls or meetings, and collect ideas or gather feedback. Easily deployed on mobile devices, Yammer is an excellent choice for on-the-road workers.
Yammer is also part of the Microsoft offering and is available through Office 365. It’s a flexible option for businesses of all sizes.
- Available as a mobile app
- Simplified business communications
- Video-hosting capability for up to 20,000 attendees
- Option to create polls
- Available as part of Office 365 starting at $20 per user, per month
Axero’s Communfire all-in-one intranet is a user-friendly, flexible, and easily scalable option. From communication tools and content management to productivity tools, Axero ticks all the boxes. Communfire can be integrated with other apps such as Slack and Zoom plus Office 365 and Google Workspace. The software can be hosted in the cloud or on-premise and is also optimized for mobile devices.
Axero is based In New York and has customers in a wide range of countries. The platform is used by organizations of every size, including startups, SMEs, non-profits, and public enterprises.
- Gamification tools
- Comprehensive opportunities for customization
- Extranet option
- Easy-to-use admin tools
- Pricing starts at $1,000 per month for up to 100 users
- Communfire is available as a free trial
Noodle’s social intranet software is excellent for connecting distributed teams. The clean, bright user interface makes it fun and straightforward to use. Employees can share files, create wikis, blogs and content all in one secure location. Noodle also comes with single sign-on integration with other platforms such as OneLogin, Okta, and Centrify.
Based in Tecumseh, Ontario, Noodle operates worldwide. The platform is suitable for a wide range of organizations. However, a particular focus is banks, engineering firms, franchises, non-profits, healthcare, insurance, and education.
- Instant messages, group chat, and live video conferences
- On-premise and cloud hosting options
- Built-in integrations with popular web-based tools
- Customizable forms and workflows
- Pricing starts at $200 per month for up to 25 users
- Noodle offers a free trial
The Bitrix24 platform is a free, open-source CRM software. Bitrix also supports team communication, collaboration, and project management. The software is packed with CRM tools, including client management, customer support, and marketing automation. And it’s also strong on project management with colorful visual charts and lots of tracking features. An on-premise edition is available alongside the cloud option.
The company is based in Virginia but has customers worldwide. The software is available in 18 different languages. With open-source code access, the product is popular with small to medium-sized businesses.
- HD video calls and conferences for up to 24 participants
- Project task templates and automation features
- Customizable Kandan boards
- Lead acquisition and management tools
- A free version is available with unlimited users
- Advanced packages are available starting at $39 per month for five users
- Free 30-day trial option
17. Intranet Pro
IntranetPro is a SharePoint-based enterprise intranet software. The platform comes with all the collaboration, document management, and communication tools you would expect. IntranetPro has an advanced search capability, including customized verticals and enhanced refiners. With an eye-catching, modern design, IntranetPro is simple to use and has plenty of options for personalization.
IntranetPro has been developed by the software company Codesigned, located in Atlanta, Georgia. Customers come from all parts of the globe. IntranetPro is suitable for organizations of all shapes and sizes, especially those that use Microsoft software.
- Advanced, smart search capabilities
- Good personalization options, including homepages, newsfeeds, and notifications
- Social liking and commenting features
- Consumer-grade UX
- Customized quotes are available direct from IntranetPro
- No free version or trial offer
This employee intranet software works much like the familiar social version of Facebook. Alongside newsfeeds for corporate or team updates are group and personal chat tools, plus one-to-one or group video calls. There’s also the option to connect and collaborate with external organizations, including suppliers, customers, and partners. Another excellent feature is the shared knowledge library.
Workplace by Facebook is suitable for businesses of all sizes. The familiar interface means it’s popular with staff and easy to understand.
- Integrates with a variety of enterprise apps, including Dropbox, Google, and Zoom
- AI-powered newsfeed
- Live video broadcast tool
- Works well on mobile devices
- Prices start at $4.00 per feature, per month
- There is a free version
- Workplace by Facebook also has a free trial
Papyrs’ all-on-one intranet software is packed full of modules and features. No great technical knowledge is required for this product. Page layouts are customizable with easy-to-use drag and drop tools. Papyrus also comes with a huge selection of free widgets such as rich text, images, and tables. Premium widgets are also available. The platform integrates with Slack and Google Workspace.
Papyrs’ headquarters are in Eindhoven, The Netherlands. The software is easily scalable and works just as well for small businesses of 10+ to large corporates.
- Dozens of widgets to choose from
- Extranet option for collaboration with external parties
- Activity streams
- Customizable coding options
- Pricing starts at $99.00 per user, per month
- A free version is available
- Papyrs also offers a free trial
20. SAP Jam
Jam is the employee collaboration offering from giant software company SAP. It’s an excellent choice for team collaboration, especially with a mix of remote and office-based staff. SAP Jam has in-built forums, wikis, and task management tools. You can easily integrate Jam with SharePoint, Skype for Business, and Open Text Content Server.
SAP is based in Germany but has a worldwide presence. SAP Jam is an excellent option for medium to large organizations. It also comes in a range of languages, which makes it appealing to multi-national businesses.
- Multi-language support
- Huge online support community
- Task assignment and notifications tools
- Integrates with the full suite of SAP offerings, including SAP Sales OnDemand and SAP CRM
Personalized quotes are available directly from SAP
Friday is an asynchronous remote operating system that’s designed to connect workers wherever they are located. Workers use Friday to communicate, share updates, and report on progress. The platform integrates with several other tools such as Slack, Asana, and Trello. Friday’s software provides employees with real-time insights that promote collaboration and communication.
Friday is based in Portland, Maine. Customers are worldwide, and the primary market is small to medium-sized businesses with remote workers and distributed teams.
- Employee recognition features such as shout-outs and kudos
- Daily stand-ups
- Goal tracking tools
- Team profiles
- Friday pricing starts at $5.00 per feature, per month
- A free version is available
- Friday also has a free trial offer
How To Select The Right Intranet Software
When it comes to selecting an intranet, all the platforms we have identified will do the job. Each has the rich functions and tools you would expect from modern intranet software. However, selecting the best intranet for your organization is a different matter. Some intranet software on this list is stronger on certain features than others, so a lot depends on your intranet’s purpose.
Check out our dedicated blog for a detailed analysis on how to select the best intranet supplier. Here’s a quick summary of the main factors you need to consider.
Be Clear About The Intranet’s Purpose
Make sure you drill down into your intranet’s specific aims and objectives. Having a clear idea of the pain points and organizational issues you need to address makes the selection process easier.
Set A Budget
The cost of an intranet varies from one provider to another. Knowing how much you are willing and able to spend will narrow down the list of potential candidates.
Test Drive The Options
There’s no substitute for getting your hands dirty with the software. A free trial means you can test out the employee intranet software in your business before making a commitment.
Ongoing Help And Support
There’s significant variation in the level of continuing support offered by intranet providers. Even with an intuitive, easy-to-set-up platform, you sometimes may encounter problems and queries. Or you may just want to run something by the provider. Knowing that help and support is readily on hand makes all the difference.
Check Out Independent Reviews
All the intranet providers we have listed have glowing customer testimonials on their websites. However, independent review sites offer a more honest assessment. And you may find there are reviews from businesses of a similar size and industry to you, which provide a unique insight. Make sure you do your due diligence and thoroughly research the pedigree of your intranet solution.
How To Set Up An Intranet Fast
5 Simple Steps