All the most successful business intranets have one thing in common – simplicity. It may seem like a contradiction in terms, but intranets really can be quick and easy to deploy even by non-technical staff, and they can also be straightforward and intuitive to use. What’s more, an easy intranet doesn’t mean dumbed-down functionality. Far from it. Easy intranets still have all the great features and tools that you would expect which will improve productivity and streamline operations in your business. Sounds like it’s too good to be true? Well, in this case, it isn’t. The good news is that cloud-based intranets could well be the solution your business is looking for.
Easy Intranet Setup
In today’s rapidly changing, technology driven marketplace no one wants a solution that takes weeks or months to get off the ground. Having identified the pain points in your organization – whether it is internal communications, staff engagement or labor-intensive processes – you just want to get on with implementing the solution, right? Well, when it comes to setup an easy intranet is just that – easy!
Using pre-built modules that are fully customizable, you won’t need a PhD in computers to get this intranet off the ground. With flexible design options and page layouts plus a five-step builder wizard, you simply drag and drop functionality and content onto your secure, bespoke intranet pages. And although there will be other businesses using the same software, your intranet will be totally unique, reflecting your brand personality as well as your specific business requirements.
In fact, it is so simple to setup that you can have a professional looking and fully functioning intranet up and running within a matter of hours, without the input of IT personnel. Think of how much time and effort this will save you. And then multiply that by the significant business benefits that are on offer with an intranet. It adds up to a lot, doesn’t it?
But the simplicity doesn’t just stop at the setup stage. Easy intranets are also intuitive to manage on an ongoing basis.
Easy Intranet Management
There’s no point in having an intranet that it is easy to setup if ongoing management is a difficult and convoluted process. With these types of intranets, the simple approach is carried through to ongoing management as well.
With a set of intuitive administration tools, it’s easy to add, enable, disable and delete users. And the same is true for creating, editing and publishing content. You can even grant or deny users access to one or more pages. And this is a useful tool if your intranet contains sensitive content that not all staff need to access, for example, personal information.
Ongoing management of your easy intranet is so easy that any member of staff will be able to perform the role – you won’t need someone who is tech savvy or has any special expertise in IT.
Perhaps the real test of an easy intranet is its ease of use, and against this yardstick, your intranet will certainly come out on top. You see, the great advantage of using pre-built templates out of the box is that their usability has been tested and refined over time. In fact, the functionality is constantly being updated in the light of user feedback and is fine-tuned by experts within the field. The result is that you get the benefit of an intranet product that is developed by experts using the latest industry-recognized best practice.
Your staff will find it painless to navigate and locate the information and tools that they need. With a familiar file explorer interface, employees will be able to easily upload, download and share documents and files both internally and externally. They will enjoy keeping up to date with all the latest team and company news by clicking the online newsletters and blogs. And they will be able to quickly reference key company events and deadlines in the intranet’s corporate calendar. What’s more, staff members can take advantage of the increased opportunities to collaborate with colleagues by setting up or clicking on the team or project pages and by utilizing the subscriptions and notifications function.
All of these great features plus a whole lot more will be at the fingertips of staff members. And the carefully designed easy intranet maximizes the user experience, making it a simple process for them to get the most out of the platform with a clean and uncluttered look backed up by an advanced search capability.
Easy Intranet Security
And if the prospect of managing the ongoing security of your company data is putting you off implementing an intranet, then a cloud intranet takes care of that concern too. Coming complete with the very latest online security features, including SSL certification and HTTPS encryption as well as single sign on using OKTA secure web authentication, the intranet provider retains responsibility for all security matters. And that responsibility extends to updates, backups and being vigilant to new security threats. What’s more, the easy intranet also takes care of internal security with password and username protection, enforced regular password changes and role-based access to the site, pages or modules as required. It’s a comprehensive service that frees you up from the major headache of assuring online security and the integrity of your key company information.
Simple Intranets: The Easy Choice
When it comes to these four key factors of setup, ongoing management, usability and security, the easy intranet is without parallel. Other offerings in the market such as WordPress, SharePoint or Dupral fail in a number of aspects, not least because of the large number of addons and plugins that these systems often require. By comparison, the easy intranet has all these great features available in one platform for a cost-effective monthly fee covering unlimited data and users. What’s more, the cloud intranet provider is there in the background, ready to offer support and guidance at every step of the way.
If you’d like to find out more about how straightforward implementing an intranet can be, then get in touch with us here at MyHub. Or why not see for yourself by taking advantage of our demonstration or 14-day free trial offer. It’s the easiest business decision you’ll need to make.