All the most successful business intranets have one thing in common – simplicity. It may seem like a contradiction in terms, but intranets really can be quick and easy to deploy even by non-technical staff. They can also be straightforward and intuitive to use. What’s more, an easy intranet doesn’t mean dumbed-down functionality. Far from it. Easy intranets still have all the great features and tools that you would expect to improve productivity and streamline operations in your business. Sounds like it’s too good to be true? Well, in this case, it isn’t. The good news is that cloud-based intranets could well be the cheap and easy solution your business is looking for.
Easy Intranet Setup
In today’s rapidly changing, technology-driven marketplace no one wants a solution that takes weeks or months to get off the ground. Having identified the pain points in your organization – whether it is improving internal communications, increasing staff engagement, breaking down information silos or eliminating labor-intensive processes – you just want to get on with implementing the solution, right? Well, when it comes to set up an easy intranet is just that – easy!
Using pre-built modules that are fully customizable, you won’t need a PhD in computers to get this intranet off the ground. In addition, you won’t need to be an expert on the latest web design trends and you won’t need to spend hours devising a sitemap or menu setup. The use of intranet templates means that all the hard work has been done for you. With flexible design options and page layouts plus a five-step builder wizard, all you need to do is simply use the drag and drop functionality and add content on to your secure, bespoke intranet pages. Choose from a range of powerful modules and select those that are relevant to your business. Modules on offer include:
- departmental and corporate news pages and blogs
- file and document storage
- corporate calendars
- employee directories
- team and project collaborative workspaces
- site or individual activity walls
- online forms and workflow
- social intranet features such as messaging and follow-me functionality.
And although there will be other businesses using the same software, your intranet will be totally unique as it is fully customizable. Give the intranet your own stamp by reflecting your brand personality with your corporate colors and company logo as well as a structure that meets your specific business requirements.
In fact, it is so simple to set up that you can have a professional looking and fully functioning intranet off the ground within a matter of hours and without the specialist input of IT personnel. Think of how much time and effort this will save you. And then multiply that by the significant business benefits that are on offer with an intranet. It adds up to a lot, doesn’t it?
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Most intranet providers will happily provide support and advice during the setup stage. Some providers such as MyHub even offer a cost-effective intranet design service. Aimed specifically at those business owners or startup entrepreneurs for whom there simply aren’t enough hours in the day, using a clearly defined engagement process, the intranet designers will work closely with you to ensure the intranet meets your requirements both in terms of its look and functionality. It’s the perfect solution if you need to have an intranet setup in a hurry to respond to a particular issue or to get something done and you simply can’t afford to dedicate the time to it yourself.
The simplicity of an easy intranet, however, doesn’t just stop at the setup stage. Easy intranets are also intuitive to manage on an ongoing basis.
Easy Intranet Management
There’s no point in having an intranet that it is easy to set up if ongoing management is a difficult and convoluted process. With these types of intranets, the simple approach is carried through to ongoing management as well.
With a set of intuitive bulk user management tools, it’s easy to add, enable, disable and delete users. You can even grant or deny users access to one or more pages. And this is a useful tool if your intranet contains sensitive content that not all staff need to access, for example, personal information.
What’s more, you can assign site administration rights to multiple users to share the workload around the organization and empower teams to manage their own section of the intranet.
And the same is true for creating, editing and publishing content. As well as the ability to create unlimited numbers of pages and sub-pages, the intranet has a flexible page layout and you can utilize the drag and drop page builder wizard to customize the look and style of your intranet pages. The wizard ensures that you can quickly and easily add text, images, videos and files so that the content is lively, engaging and regularly refreshed.
In fact, ongoing management of your easy intranet is so easy that any member of staff will be able to perform the role – you won’t need someone who is tech-savvy or has any special expertise in IT.
Easy Intranet Deployment
So, you’ve set up your intranet and sorted out the content and users, surely there must follow a period of extensive testing, piloting and training to deploy the intranet? Well, the easy intranet makes this process a smooth and simple one too. With the easy intranet’s pre-built template model all the piloting and testing has already been completed by the provider. This means that you can have absolute confidence that the easy intranet will do exactly what it says on the box. In fact, the easy intranet’s templates are regularly refined and updated by the provider in the light of users’ experiences and feedback.
What’s more, most providers will happily undertake a no-obligation demonstration, shared screen tour or even a free trial period so that you can really get your hands dirty and assess the software in practice before committing yourself on the dotted line. It’s a flexible and pragmatic approach which ensures you won’t be wasting valuable time, energy or resources on software that doesn’t live up to expectations.
Another great advantage of an easy to use intranet is that staff training costs are minimized. You won’t need any wholescale training and upskilling program to deploy the intranet in your business. A quick how-to-video delivered, of course, through the intranet is all that’s needed to get employees up and running and using the intranet on a daily basis. The same applies to onboarding new staff members. It’s not often that a technological solution can be implemented in an organization with the minimum amount of fuss and a negligible training budget, but that’s the very real possibility with an easy intranet.
Perhaps the real test of an easy intranet is its ease of use, and against this yardstick, your intranet will certainly come out on top. You see, the great advantage of using pre-built templates out of the box is that their usability has been tested and refined over time. In fact, the functionality is constantly being updated and is regularly fine-tuned by experts within the field. The result is that you get the benefit of an intranet product that is developed by experts using the latest industry-recognized best practice.
Your staff will find it painless to navigate and locate the information and tools that they need. With a familiar file explorer interface, employees will be able to easily upload, download and share documents and files both internally and externally. They will enjoy keeping up to date with all the latest team and company news by clicking the online newsletters and blogs. And they will be able to quickly reference key company events and deadlines in the intranet’s corporate calendar. What’s more, staff members can take advantage of the increased opportunities to collaborate with colleagues by setting up or clicking on the team or project pages and by utilizing the subscriptions and notifications function.
In addition, the easy intranet is supported by an advanced search function which enables staff to quickly and easily locate the information and tools they’re after. Users can search by keyword or title and will be presented with a comprehensive set of results in just a fraction of a moment.
All of these great features plus a whole lot more will be at the fingertips of staff members. And the carefully designed easy intranet maximizes the user experience, making it a simple process for them to get the most out of the platform.
Easy Mobile Access
Flexible working arrangements, telecommuting and remote working are now standard practice in most workplaces across the country. Research suggests that 70% of employee work remotely once a week. And with up to 90 percent of the US workforce identifying that they would like to work remotely at least for one or two days a week, then clearly this is a trend that is only set to continue. The great thing with an easy intranet is that it also offers easy mobile access so that staff members working from home, out on the road visiting clients or overseas at an industry conference can still be productive even if they’re not physically in the office.
Your easy intranet will come optimized for the smaller screens and touchscreen functionality of smartphones and tablets. A minimalist home screen design, shorter menus that focus on the most commonly used tools and the use of graphic buttons rather than text or drop-down menus, means that employees will still be able to access all the business tools and information they require while working flexibly or remotely. And if your business involves service personnel, field technicians or staff members that spend lots of time on the road visiting clients, then as well as remaining productive, your employees will also be able to provide superior and more responsive customer service. Imagine the advantages a transport delivery company has, for example, if its field personnel are able to pick up a tablet or smartphone and provide real-time updates on deliveries, schedules, freight volumes and manifests to head office. In a similar vein, head office can communicate, instruct and update their field personnel in real time via the mobile-responsive easy intranet. Quite simply the easy intranet will ensure your business is adaptive and responsive, thereby helping you maintain that all-important competitive edge.
Intranet Security Risks
And if the prospect of managing the ongoing security of your company data is putting you off implementing an intranet, then an easy intranet takes care of that concern too. Coming complete with the very latest online security features, including SSL certification and HTTPS encryption as well as single sign-on using OKTA secure web authentication, the intranet provider retains responsibility for all security matters. And that responsibility extends to updates, backups and being vigilant to new security threats. What’s more, the easy intranet also takes care of internal security with password and username protection, enforced regular password changes and role-based access to the site, pages or modules as required. It’s a comprehensive service that frees you up from the major headache of assuring online security and the integrity of your key company information.
Simple Intranets: The Easy Choice
When it comes to the key factors of setup, ongoing management, deployment and usability as well as security and mobile access, the easy intranet is without parallel. Other offerings in the market such as WordPress, SharePoint or Dupral fail in a number of aspects, not least because of the large number of add-ons and plugins that these systems often require. By comparison, the easy intranet has all these great features available in one platform for a cost-effective monthly fee covering unlimited data and users. What’s more, the cloud intranet provider is there in the background, ready to offer support and guidance or lend a helping hand at every step of the way.
If you’d like to find out more about how straightforward implementing an intranet can be, then get in touch with us here at MyHub. Or why not see for yourself by taking advantage of our no-obligation demonstration or 14-day free trial offer. It’s the easiest business decision you’ll ever need to make.