Hosted intranet solutions are becoming increasingly popular among small and mid-sized businesses, offering a flexible and secure way to manage internal communication and data. While some may worry about cloud security, reputable providers often deliver stronger protections than in-house systems. The real vulnerabilities usually come from within—such as weak passwords, poor access control, and human error.

The article outlines five major intranet security risks: complacent users, rogue employees, outdated permissions, unsecured remote access, and unreliable infrastructure. Each risk includes actionable solutions, like enforcing SSL encryption, using tiered access, and conducting regular reviews of user permissions. Platforms like MyHub help address these challenges with built-in security features.

A hosted intranet also brings added benefits like cost savings, automatic updates, and expert IT support. While it involves trusting a third-party vendor, the trade-off is increased efficiency and peace of mind—especially for companies without dedicated IT resources.

When choosing between a cloud-based intranet and an internally hosted one, it’s important to consider your company’s specific needs, including cost, physical space, and IT resources. Cloud-based intranets require no on-site servers and usually come with lower upfront costs and built-in support, making them ideal for businesses looking for a quick and scalable solution. In contrast, in-house intranets offer more control but demand more maintenance, physical space, and dedicated staff.

Cloud intranets also offer greater accessibility and mobility for remote workers, ensuring employees can log in from anywhere and even during office outages. They often include better document search and organization features compared to typical cloud file storage services like Dropbox or Google Drive, allowing for smoother workflows and more efficient information retrieval.

Security and support are key benefits of cloud intranets as providers handle system protection and troubleshooting. While on-premises intranets give companies full control over deployment and customization, they require internal expertise and greater investment in long-term upkeep. Ultimately, cloud-based intranets offer a more practical solution for many modern businesses needing flexibility and ease of use.