Intranet Design Services
Choose from the self-build option with our support or work with one of our designers who will create a customized, fully-functioning intranet for your business, in 40 days or less, guaranteed!
The Challenge: Lack Of Time
You’ve defined your requirements and you know MyHub can deliver the outcomes you’re looking for. But do you lack the time and resources to customize your MyHub intranet site and get it launched on time?
The Solution: We Do It For You
By engaging with one of our designers, we’ll remove all of the complexity and risk by doing it all for you.
Planning For Success
Your MyHub intranet designer will lead the engagement process and ensure you’re updated on progress. The process is broken down into three key stages including:
Scope & Commercials
- Gathering requirements
- Defining launch objectives and timelines
- Developing a site plan including key pages, modules and content
- Agreeing the scope of works, pricing and terms.
Site Design
- Adding a company logo and changing site color options
- Designing and adding pages
- Adding content to pages including images, news articles, text, video and forms
- Adding folders and files to the Document Exchange
- Adding users to the site, Role Groups and Roles
Launch
- Handover and training
- Post-launch support
- Free site audit at any time
MyHub Designers, Delivering Great Outcomes
Intranet Design Articles
Franchise Intranet Software – The Social Intranet for Franchises
Franchise businesses face unique challenges due to their scale and distributed nature. With over 8.9 million workers contributing nearly $900 billion to the global economy, ensuring consistent communication, brand standards, and training across multiple locations is critical.
A franchise intranet serves as a secured online hub accessible only to franchisees and staff. It centralizes essential resources—like news, branding materials, onboarding modules, policy documents, discussion forums, and collaborative spaces—ensuring easy access and alignment across all sites.
Beyond centralization, these intranets enhance engagement through social features like news feeds and recognition programs. They also boost operational consistency via compliance tracking, read receipts, and automated workflows. The result? A scalable, efficient, and cohesive infrastructure that supports growth and performance across the entire franchise network.
Intranet Site Map – Template & Tools
A well-designed intranet site map provides a visual blueprint of the intranet’s structure—clarifying how pages and tools connect. It streamlines navigation, highlights content overlap, and gives teams a clear framework for creating intuitive pathways throughout the digital workspace .
Developing your intranet architecture should involve cross‑department collaboration. Workshops with a steering group help establish logical content groupings—often using top-down (business categories) or bottom-up (task/user-based) approaches—to define parent and child page hierarchies. A tool like Gloomaps can simplify visual planning and capture stakeholder feedback effectively
Best practices include limiting top-level navigation to fewer than ten clear categories, avoiding ambiguous labels like “Other”, and keeping names simple yet descriptive. Testing the proposed structure with real user tasks helps validate usability. As needs evolve, the site map should stay flexible, updated, and aligned with organizational changes .
Internal Communication Strategy: 15 Effective Tips
Crafting an effective internal communication strategy is no small task—but it’s absolutely critical in today’s hybrid and remote-first businesses. A successful plan connects employees to your mission and boosts engagement, productivity, and retention, rather than leaving staff disconnected from leadership and purpose.
A complete strategy goes beyond just broadcasting news. It accounts for all communication flows—top-down from leadership, bottom-up feedback, lateral peer-to-peer interactions, and crisis or change communications. It also leverages diverse media: written posts, visual content, meetings, voice calls, and digital channels—each contributing to clarity and trust across teams.
Building the strategy begins by auditing current communication practices and capturing employee feedback, then setting clear SMART objectives tied to business outcomes. From there, you implement a phased action plan: forming a cross-functional team, segmenting audiences, choosing the right channels, creating a cadence, planning informal social spaces, and distributing the strategy widely. Rigorous measurement and frequent reviews help you refine the plan into a living, strategic asset.
20 Fun Ways To Welcome New Employees
Starting a new job can be overwhelming, even for seasoned professionals. MyHub highlights that a friendly and thoughtful welcome calms first-day jitters and accelerates employee integration—strengthening employee retention by up to 82% and improving productivity by 70%. The article introduces 20 creative ideas to make onboarding memorable and team-oriented from day one, whether in-office or remote.
Among the ideas for in-person experiences are sending a warm welcome email ahead of time, preparing the workspace with fun decorations, assembling a personalized welcome package with company swag, and having managers greet new hires at the entrance. Additional ideas include hosting a casual first-day party, organizing an interactive scavenger hunt, using a buddy or mentor system, and assigning the new hire a meaningful first project to boost confidence and ownership.
Recognizing the rise of remote and hybrid work, MyHub also offers seven digital-friendly onboarding ideas. These include sending a shout-out announcement via IM, ordering a lunch delivery, offering virtual tours, hosting an online scavenger hunt, using fun Zoom backgrounds, organizing a virtual happy hour, and arranging meet-and-greet sessions across departments. These ideas help remote employees feel connected and included right from the start.
Meeting Minutes: Sample, Format, How To Write
Effective meeting minutes serve as a concise, factual record of discussions, decisions, action items, and next steps. They help teams remember key takeaways, assign accountability, and support legal or compliance auditing—especially valuable for board meetings or multi-department gatherings.
The blog recommends starting with the meeting agenda to structure your notes, checking expectations with the facilitator, leveraging voice recordings when available, and sticking to past-tense, objective summaries rather than personal comments. Using a consistent template covering date, time, participants, agenda items, decisions, action points, and next meeting details ensures clarity and completeness .
Additional advice includes proofreading for consistency in tense and formatting, assigning tasks to named individuals with deadlines, and circulating minutes quickly to maintain relevance. Templates for board, team, and one-on-one meetings are provided in both Word and PDF formats to simplify adoption.
Marketing Intranet: 11 Ways To Get More For Your Marketing Buck
Marketing departments often face pressure to deliver results with limited resources. A marketing intranet helps maximize ROI by consolidating communication, collaboration, and resource sharing—all in one platform. It allows marketing teams to operate more efficiently, avoiding duplicate efforts and wasted time.
From planning new campaigns to launching products, a marketing intranet supports every stage. Collaborative workspaces enable smoother data gathering, integrated editing via Microsoft 365 or Google Workspace cuts down coordination lag, and homepage features like launch alerts ensure timely visibility. Centralized libraries for marketing collateral—such as templates, graphics, and case studies—with advanced search capabilities help teams self-serve what they need, reducing reliance on admins.
This platform also supports broader company alignment. CRM integration (e.g., Salesforce) delivers seamless access to customer data. Market research can be published enterprise-wide to inform strategic decisions in real time. Secure extranet access lets agencies, printers, or freelancers collaborate efficiently without compromising brand consistency. Internal blogs, campaign shoutouts, and real-time chat foster communication and recognition—reinforcing marketing’s visibility and influence.