Now that we’re clear about what an intranet is and the different types available, let’s turn our attention to getting started. So what is it you want your intranet to achieve? What organizational goals or pain points are you seeking to address with your intranet?
Typically companies introduce intranets in response to a range of potential problems. Your organization may well face similar issues. Hopefully, the ideas below will get you thinking about what the aims and objectives are for your intranet.
What Problems Will It Solve?
Companies that have introduced an intranet report positive spinoffs in a number of business areas and these include:
Intranet news feeds, blogs and company calendars are the perfect mechanisms for promoting two-way conversations with staff members. Internal communications is a perennial issue, but the intranet will make it a smoother, more engaging process for your employees. With an intranet, all news and updates are kept in one central location, so there is only one source of truth in the organization. And it will reduce your dependency on email as the primary means of communication.
Reduced Organizational Costs
As well as staff spending less time sourcing information and documents, an intranet will also see savings in your printing and distribution costs. Paper files will be a thing of the past as the intranet becomes the repository for all company-wide knowledge.
Removal Of Information Silos
To a lesser or greater extent information silos are a problem in most businesses. We all know the scenario well where colleagues in another team are unable or unwilling to share information or data that would be of benefit to other parts of the business. Duplication of effort, missed opportunities and an inability to react quickly are just some of the consequences of this mind set. An intranet, however, with its content and document management systems has the potential to break down these silos and increase the organization’s capacity for collaborative working and innovation.
Decreasing The Reliance On Technical Staff
A cloud intranet, in particular, is easy to use and easy to manage on an ongoing basis. This means that you won’t need to rely on technical staff (whether internal or external contractors) to manage and update the intranet, making it both a time and cost-saving option.
Nowadays more and more employees are telecommuting or are based in different geographical locations or even time zones. This trend is set to continue as workers strive to achieve a better work-life balance. Employers that fail to keep up with this trend are missing a trick. The open-all-hours nature of the cloud intranet means that your employees are still productive and connected even if they are working from home, attending a conference in Europe or are visiting clients in the field.