Digital Workplace
Enable remote working for staff and let technology, people and processes unite
Share. Engage. Connect
Today’s always-connected, instant-access working environment has questioned the need for office-based working. Like never before, staff are connecting and collaborating with their peers in real-time, from any location.
As more staff transition to a work-from-home scenario, digital workplace technology offers a vital agile setting for businesses. Digital workplace technology can improve productivity, creative thinking, and team collaboration.
While some organizations have already embraced a digital workplace culture, others are being forced unexpectedly into managing staff remotely. The silver lining for the latter cohort is that if done right, remote working can facilitate a smarter, faster, better operation. Businesses stand to benefit from increased employee engagement and all-round improved business performance.
What is the Digital Workplace?
One of the most accepted definitions of the digital workplace is “the alignment of technology, employees and business processes to improve operational efficiency and meet organizational goals”.
Gartner describes it as a way of enabling new, more effective ways of working; raising employee engagement and agility; and exploiting consumer-oriented styles and technologies.
It’s been dubbed as the fourth industrial revolution, the digital transformation.
New digital workplace practices are being embedded into everyday life, across every size and type of business. Artificial intelligence, automation, and machine learning technology are taking over manufacturing, service work, and many other essential business tasks. And while most companies acknowledge the benefits of digital working, many admit to lacking the technical knowledge to lead the way (source: McKinsey & Company).
Distributed Working: The New Normal
The way in which we spark ideas and get work done has changed forever. With more employers supporting the distributed workforce model – either through choice or an unexpected crisis – the practical side of completing tasks and communicating with colleagues now, more-often-than-not, takes place in a digital space. Indeed, many economists forecast the physical office will soon be a thing of the past, accelerated by the recent Covid-19 pandemic.
A distributed workforce – also known as remote workers, digital nomads, telecommuters or home office workers – work from any location, across multiple devices. They value work/life balance, flexible hours – and critically, the need to feel connected. Digital workplace technology provides this essential connection – emphasizing the importance of friction-free, easy-to-use software.
If the physical office is no longer a place we go to work, these digital touchpoints play a vital role in how employees stay motivated, informed and engaged in what they do.
The onus will be on the employer to optimize the digital workplace experience for employees. Security, fast access, as well as intuitive and compatible software are just some of the important considerations when transitioning into a digital world.
Key Benefits Of A Digital Workplace Strategy
The advantages of adopting a digital workplace strategy spread wider than most businesses originally anticipate. Here are some of the expected and unexpected benefits:
Team Collaboration
Improved levels of problem-solving, interaction and knowledge-sharing – all-round improved collaboration
Flexible Remote Working
Allows employees to work from home, supporting more flexible working
Productivity Boost
Increased efficiency and employee productivity through improved communications
Innovation
Great ideas can come from anywhere – not just the boardroom – if staff have the right channels
Change Management
Clear, reliable communications minimizes confusion and garners internal support
Improved Transparency
Improved traceability and transparency amongst teams, reducing errors
Hidden Savings
Decreased employee commuting expenses and business real estate cost
Employee Experience
Improved personal experiences through greater inclusivity and integration of tasks
Retain Talent
Lower employer turnover rates due to improved work/life balance and engagement
The Digital Workplace Framework
Deloitte has developed a four-layer framework to help govern the design of a digital workplace. This is a useful guide for those businesses looking for workplace transformation. This framework comprises of:
1) Use – for staff to collaborate, communicate and connect
2) Technology – the digital tools to enable staff to do their job
3) Control – having the right governance structure and compliance controls in place to reduce risk
4) Business drivers – measuring the outcomes and actual business value.
It explains how to leverage your investment to support a new and better way of doing business that will enhance both the employee experience and the customer experience.
Tips For Deploying A Digital Workplace
Here are some practical tips to help you blend your existing applications with new technology to create the ultimate user experience and a high-performing work environment.
1. Involve the right people to steer the project. Senior ownership is vital, but including representatives who will drive the technology is also key.
2. Ensure alignment with business strategy. Keep your big picture always in mind i.e. ‘will this new tool and process-change enable us to achieve our goals?’
3. Consider internal culture. How amenable will staff be to new technology and digital experiences? Develop an internal communications program to explain the benefits of digital technology and how vital it is in today’s workplace. And most of all, make it easy for staff to do their job.
4. Deliver business value. Avoid falling for the ‘shiny new thing’. Stay true to the original outcomes your business needs.
5. Research technologies. A good case study, a free trial, a call with a current user – these are all helpful ways to shortlist new technologies. There are multiple service providers playing in a very dynamic, competitive digital market.
6. Consider risk, compliance and legal consequences. There are important regulations surrounding data management and security that must be adhered.
Digital Workplace: Future Trends
What are the anticipated trends at play when today’s graduates become tomorrow’s C-suite, artificial intelligence is mainstream, and the traditional office is no more?
Here’s our view of the future and the role of the digital workplace:
Cloud-based Solutions
Effective, cloud services with unlimited access will be essential to support remote working
No Standing Still
Technology will continue to evolve, either organically or intentionally. Status quo is not an option
All-On Automation
Traditional ways of working will continue to be disrupted; automated processes will increase
Tech Choice Matters
Technology stack choices will become more important when attracting staff and tech compatibility
Staff Expectations
Young workers have a huge appetite for social tools and tech, increasing pressure for employers to invest
Customer Self-Service
Customers will want to search and solve their own questions independently, without speaking with an agent
Overwhelming Options
Choice-explosion of SaaS products could be overwhelming; apps may fail to work together
Employee Experience
Employers will try harder to motivate, engage, inspire and involve staff to retain talent
Tech Maze
Employees become ‘trapped in the tech maze’ with many apps overlapping and staff feeling bamboozled
❝
The Digital Workplace is a work in progress, an ongoing journey, with only 14% of companies believing they are at a ‘mature phase’.
Source: Digital Workplace Group
Digital Workplace Software
Core to the successful adoption of a digital attitude is finding ways to support staff as they navigate through the tech maze of the modern digital workplace, along with adjusting to working from home. While there are countless business apps and platforms suited to their specific areas of business, a central hub – or gateway if you like – where staff can access everything they need to complete their job is vital.
MyHub intranet software provides that central digital space for staff to communicate, share and source company information, regardless of their location. Our cloud-hosted, single access point makes life easier for staff, helping them do their job better.
From instant messaging to the seamless integration of business applications, workflow automation to access-controlled content libraries, MyHub brings together all this into a beautifully-sleek, easy-to-navigate digital workplace. All accessible with a single sign-on.
Digital Workplace Tools: The MyHub Difference
Considered the central hub of your digital workplace solution, MyHub is fully scalable, designed to support your company’s growth. And fully customizable, to meet your exact needs.
Designed with the non-technical buyer in mind, MyHub requires no coding skills or IT experience. It is simple to set-up – and fun to use!
Using simple drag-and-drop functionality, you can create a professional digital workspace in minutes! Being cloud-hosted also means you’re future-proofing your investment: you get to benefit from our latest new features and enhancements as soon as they’re released.
Let our technology unleash a smarter and super-efficient digital workplace solution that your staff will love.
❝
Managers have reduced the time spent on management activities by one to three hours due to system integration and collaboration tools
Useful Digital Workplace Resources
Mindfulness In The Workplace: Practical Ways To Introduce It
Mindfulness in the workplace is gaining popularity, with major companies like Google and Nike adopting mindfulness practices to boost employee well-being and productivity. At its core, mindfulness means staying present and focused, avoiding distractions from past or future concerns. This approach helps employees concentrate on the task at hand, reduce stress, and enhance overall performance. The concept stems from Buddhist teachings but has evolved into a powerful tool for modern professionals.
The benefits of mindfulness in the workplace are wide-ranging. It builds resilience, strengthens emotional intelligence, boosts creativity, and enhances personal relationships between colleagues. Employees who practice mindfulness are better able to manage stress and improve focus, leading to better work quality and healthier work dynamics. Mindfulness encourages an empathetic, innovative, and resilient workforce, improving both individual and team performance.
To successfully introduce mindfulness in the workplace, employers should start by incorporating small, manageable practices. Simple exercises like mindful breathing or offering a quiet space for meditation can make a big difference. Ensuring that mindfulness is optional and not mandatory is key to its success, as forcing participation can lead to resistance. By creating a supportive environment for mindfulness, businesses can foster a more balanced and productive workforce.
Startup Intranets: Six Reasons Why Your Company Needs One
Many startups might think that an intranet is a luxury reserved for large corporations, but the truth is, a cloud-based intranet can provide startups with a competitive advantage from day one. By streamlining communication, managing information, and offering seamless integration with tools like Google Docs and Microsoft Office 365, an intranet helps startups stay organized and efficient. It provides a single platform for collaboration, making it easy for remote workers to stay connected and for information to be shared across the team in real-time.
An intranet also offers invaluable benefits beyond organization. By providing 24/7 access, the cloud-based platform ensures that startup founders and employees can stay on top of tasks and updates from anywhere, whether they’re working from home, a coffee shop, or traveling. Additionally, having an intranet in place signals professionalism to potential investors and new hires, boosting confidence in the company’s long-term viability and organizational structure.
The flexibility of a startup intranet is another key advantage. It can scale alongside the business, adding new pages, modules, or functionalities as needed. This adaptability, combined with cost-effective monthly subscriptions, ensures that the intranet grows with your startup without unforeseen costs. By establishing efficient communication and collaboration from the outset, a startup intranet helps foster a strong company culture, setting the foundation for future success.
Cultural Audits: How To Assess Your Workplace Culture
Workplace culture plays a crucial role in shaping employee engagement, organizational behavior, and long-term business success. Yet many leaders struggle to define or evaluate their company’s culture in a structured way. This blog post introduces the concept of cultural audits—systematic evaluations that help identify whether a company’s culture aligns with its values and strategic goals.
The article breaks down the audit process into three stages: assessment, analysis, and recommendations. It outlines practical tools like focus groups, staff surveys, and document reviews, which help uncover both visible and hidden aspects of company culture. It also provides sample audit questions to guide internal reviews and elicit honest feedback from employees and stakeholders.
By conducting regular cultural audits, organizations gain actionable insights that can drive positive change. Whether performed internally or with the help of external consultants, cultural audits offer a clear roadmap to building a healthier, more inclusive, and performance-driven workplace. The post concludes with a call to action encouraging businesses to embrace cultural audits as part of their ongoing development strategy.
Onboarding LMS: Simplify Employee Onboarding with MyHub
Effective onboarding is a pivotal moment for new employees — shaping their experience, productivity and likelihood to stay. The blog argues that traditional onboarding methods (paper forms, disconnected tools, manual check-lists) often fail because they don’t align with how employees actually work. Embedding an onboarding Learning Management System (LMS) inside your intranet fixes this by placing training, resources and workflows where teams already spend time.
With an onboarding LMS built into your intranet, organizations can centralize learning content, automate key tasks (form completions, policy acknowledgements, role-based training), and track progress with real-time reporting. This ensures new hires can find what they need, complete required modules, and engage with the company culture—all without bouncing between systems. The blog highlights key features like personalized learning paths, automated assignments, seamless access to documents and team communication as essential for new-hire success.
The result is two-fold: first, a smoother, faster ramp-up for newcomers (less confusion, better clarity, stronger integration); second, reduced administrative load for HR and team leads (fewer follow-ups, better visibility, stronger metrics). The blog emphasises that onboarding isn’t just a one-time event but the beginning of ongoing development—so choosing the right LMS strategy inside the intranet sets the stage for long-term engagement and growth.
SaaS LMS: Smarter Learning for the Modern Workplace
A SaaS LMS (Software as a Service Learning Management System) is a cloud-based platform that allows businesses to deliver training, onboarding, compliance programs, and professional development without the complexity of on-premise software. Unlike traditional LMS solutions, SaaS LMS platforms are accessible from any device, provide real-time updates, and scale effortlessly as organizations grow, making them ideal for modern, distributed teams.
Modern companies face challenges with disconnected tools, scattered learning materials, and inconsistent training processes. A SaaS LMS solves these issues by centralizing learning content, policies, and communication in one platform. Employees can access courses anytime, managers can track progress and completion rates, and HR teams gain actionable insights to close skill gaps efficiently—all while reducing administrative workload.
By integrating a SaaS LMS into the company workflow, businesses create a seamless learning experience that supports engagement, productivity, and continuous development. Features like AI-assisted course creation, personalized learning paths, automated reporting, and collaborative tools ensure employees stay motivated and aligned with organizational goals. This approach transforms training from a task into an integral part of everyday work.
Business LMS: Smarter Learning, Seamlessly Built Into Your Intranet
A Business LMS is a purpose-built platform that centralizes learning within the workflow of employees. Unlike standalone tools, it integrates training, policies, and professional development into the same intranet used for communication, documents, and team collaboration. This approach reduces scattered resources, paper-based workflows, and disconnected teams, making learning easier to access, measure, and apply.
Modern workplaces demand flexible, measurable, and engaging learning experiences, especially in hybrid or remote setups. A Business LMS supports the full employee lifecycle—from onboarding and compliance to leadership development—while providing personalized learning paths, automated reminders, and performance tracking. When embedded in the intranet, learning becomes a seamless part of employees’ daily routines, helping organizations foster continuous growth and skill development.
MyHub’s all-in-one intranet + LMS transforms corporate learning by combining intuitive navigation, AI-assisted course creation, integrated reporting, and workflow tools. Small businesses benefit from simplicity and scalability, while enterprises enjoy powerful features for compliance, engagement, and knowledge management. By connecting learning with communication and collaboration, MyHub builds a culture where development happens naturally, boosting both skills and workplace culture.