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Take a Quick TourAre you looking for a solution to enhance internal communication, drive employee engagement, and keep the workforce connected? You’ve landed in the right place. Use your intranet as a central hub for collaboration and create a culture of communication and engagement across the organization.
Today’s post explores why a modern intranet platform is a must-have digital workplace tool for organizations of every size. Whether you are a university, healthcare provider, or financial services company, an intranet benefits customers, partners, management, and employees alike.
We share practical tips on how to get started and ensure your intranet addresses key business pain points while supporting long-term growth.
Finally, we identify the top 10 intranet solutions in the USA today.
Building A Strong Foundation
The first step is to get the foundations right. This means setting clear objectives, establishing robust governance structures, creating a content management plan, and designing intuitive information architecture.
Flexibility is one of an intranet’s biggest benefits. However, a strong strategy early on helps guide the selection of the best platform and ensures your intranet delivers measurable results.
Here’s what to consider when developing your intranet strategy:
Intranet Purpose And Goals
Define a clear purpose and measurable goals that align with your organization’s mission. Involve employees from the start, after all, they’re the primary users. Their input ensures the intranet meets expectations and truly supports daily workflows.
Site Navigation
Next, focus on site navigation. Develop an intuitive information architecture so employees can easily find what they need. Prioritize intranet accessibility for remote workers and employees with disabilities.
Ensure your platform is secure and scalable, with robust permissions and SSL encryption. Partner with an intranet provider that offers enterprise-grade security features to protect sensitive company data.
Intranet Strategy
Develop clear leadership and governance structures to promote accountability and transparent decision-making. A sound content management approach is essential, keep information accurate, current, and relevant. Assign content owners in each department and use tools such as content calendars and automated workflows to maintain consistency.
Measuring Success And ROI
Create a comprehensive evaluation plan with metrics and benchmarks to track ROI. Monitor key performance indicators like employee engagement, adoption rates, and user satisfaction. Leverage analytics to measure cost savings, productivity gains, and overall employee satisfaction to drive continuous improvement.
Top Use Cases For Intranets In The USA
How do U.S. organizations use their intranets to connect employees, resources, and digital workplace tools? Here are some best-practice examples to inspire your own implementation.
Create A Positive Digital Workplace
Provide employees with the digital tools and resources needed to thrive. Features like single sign-on simplify access to essential apps and data, saving time and increasing productivity. Everything employees need is located under one secure virtual roof.
Use the intranet to promote employee well-being with mental and physical health resources. Celebrate employee achievements by highlighting accomplishments on the intranet newsfeed or team chat, fostering an inclusive and positive workplace culture.
Effective Communication
Keep employees informed and engaged with timely company updates, news, and announcements. Utilize diverse content formats, videos, podcasts, infographics, and interactive feeds, to make messages more engaging.
Encourage two-way communication with surveys, polls, and feedback tools. Providing access to decision-making processes and relevant information promotes transparency and builds trust across the organization.
Enhance The Employee Experience
Improving the employee experience is key to stronger recruitment, retention, and productivity. Create a personalized, intuitive workspace that adapts to individual employee needs.
Offer career development opportunities through intranet-based training programs and provide easy access to HR services, company policies, and project resources. Strengthen connections and encourage collaboration with team spaces, social groups, and interactive forums that help employees
Top 10 Intranet Solutions In The USA For 2025
We’ve done the research and crunched the numbers, so you don’t have to. Our best-in-class intranet list is based on key criteria designed to help organizations choose the ideal solution:
- Ease of use for quick adoption
- Simple deployment with minimal IT effort
- High-level customization capabilities
- Engaging employee experience with modern UI/UX
- Seamless integrations with enterprise apps
- Reliable support and help resources
Ready to dive in? Explore our expert selection of the best intranet software available across the USA.
1. MyHub
MyHub’s all-in-one intranet software delivers every must-have feature of a top-tier intranet. Highlights include a unique updates feed that unifies notifications and alerts from across the site. The platform seamlessly integrates with more than 60 third-party apps, Google Workspace, Microsoft 365, HR systems, and CRM platforms, unlocking the full potential of the tools your team already uses.
What sets MyHub apart is its sleek, user-friendly interface. Designed for non-technical users, it’s intuitive and enjoyable to navigate. With over 60 pre-built intranet templates and a wide range of powerful tools, MyHub boosts the employee experience while keeping setup simple. Despite being an out-of-the-box solution, there’s no compromise on capability. The mobile app ensures on-the-go employees enjoy the same robust tools and resources as office-based staff.
- 4.8 Capterra rating
- Plans starting from $1,300 per year
- Free demo and 14-day trial
2. Workvivo
Part of the Zoom family, Workvivo combines employee experience, internal communication, and intranet capabilities in a single platform. With activity feeds and collaborative spaces, it streamlines company communication and drives employee engagement.
Workvivo is ideal for global organizations thanks to its multi-language support. The clean, engaging interface is easy to navigate, while setup is fast and hassle-free. Seamless integration with popular apps like Microsoft Teams, Slack, and Zoom makes it a natural fit for any digital workplace.
- 4.7 Capterra rating
- Starting price: $20,000 one-time flat rate
- Free trial and demo available
3. Simpplr
Simpplr delivers a straightforward yet powerful intranet experience. Despite its simplicity, it provides robust functionality and easy management. Built-in admin tools require no specialized IT expertise, making it perfect for organizations seeking a low-maintenance solution.
Popular among enterprise and mid-sized organizations in the USA, standout features include personalized user dashboards and AI-driven content curation for a tailored employee experience.
- 4.8 Capterra rating
- Custom pricing available on request
- Free trial and demo
4. Unily
Unily is one of the most customer-centric intranet platforms, delivering a visually engaging user experience. It helps organizations tackle challenges in communication, productivity, knowledge sharing, and remote working, making it a powerful choice for enterprises.
Although Unily is an out-of-the-box solution, it provides extensive customization so you can create a unique platform that meets specific business requirements. Key features include built-in productivity apps, automated engagement tools, and a comprehensive knowledge base to boost collaboration.
- 4.6 Capterra rating
- Pricing available on request
- Free trial and demo
5. Interact
Interact is a powerful, enterprise-grade employee intranet software designed for modern workplaces. It delivers all the essential features of a cutting-edge intranet site combined with strong visual appeal. Whether employees are in the office, hybrid, or fully remote, this employee experience platform boosts productivity and drives engagement.
Interact excels in customization, offering flexible dashboards and tools to tailor the platform to your unique business needs. Additional highlights include comprehensive onboarding features and powerful built-in analytics for performance tracking.
- 4.6 Capterra rating
- Starting price: $0.01 flat rate per month
- Free demo and trial available
6. ThoughtFarmer
ThoughtFarmer delivers a cloud-based employee intranet solution packed with advanced features and services. Designed for flexibility, it can be customized to meet the unique needs of any organization.
It integrates seamlessly with popular platforms like Slack, Microsoft, and Google, ensuring smooth workflows. Built with simplicity in mind, ThoughtFarmer is an excellent choice for teams without deep technical expertise. Both cloud and on-premise hosting options are available for added flexibility.
- 4.8 Capterra rating
- Pricing available on request
- Free demo and trial
7. Blink
Blink is an employee communications platform built for frontline workers, making it a top choice in sectors such as transport, construction, healthcare, and retail. It keeps employees connected with each other and head office, no matter their location.
The platform offers one-touch access for communication, knowledge sharing, and instant location updates. Blink combines an intuitive, mobile-first user experience with robust functionality and a customizable UI/UX to fit your organization’s needs.
- 4.7 Capterra rating
- Starting price: $3.40 per user per month
- Free trial and demo
8. Happeo
Happeo is a Google Workspace intranet platform ideal for businesses already using Google tools. It also integrates seamlessly with Microsoft 365, providing flexibility for diverse IT environments. A template-based, customizable page builder ensures a fast and hassle-free setup.
Happeo supports efficient team communication and collaboration while offering multilingual options and a mobile app. The platform also provides 24/7 customer support via live chat and a comprehensive online knowledge base.
- 4.5 Capterra rating
- Pricing available on request
- Free trial and demo
9. LiveTiles
LiveTiles delivers an out-of-the-box intranet solution focused on enhancing the employee experience. It offers an engaging, responsive interface with clean navigation and seamless SharePoint integration, making it a natural choice for Microsoft users.
Key features include advanced site-wide analytics, powerful customization tools, and AI-driven bot assistants to automate routine tasks and boost efficiency.
- 4.6 Capterra rating
- Starting price: $1
- Free trial and demo
10. Staffbase
Staffbase is a mobile-first employee communication and intranet platform built for companies with distributed teams. It enables businesses to create a fully branded app that connects remote and on-the-go employees.
Staffbase offers engaging features like company newsfeeds, social walls, newsletters, videos, and photo galleries. Extra capabilities include employee directories, time tracking, and chat. The software integrates smoothly with Microsoft 365, Teams, SurveyMonkey, and more. Customer support is available via live chat, FAQs, and an online knowledge base.
- 4.7 Capterra rating
- Starting price: $0.01 per month flat rate
- Free trial and demo
Best Practices and Lessons Learned
Want to boost communication, collaboration, and employee engagement? The right intranet platform can transform your digital workplace. Whether you’re after a user-friendly solution, advanced integrations, or enterprise-grade features, these top 10 intranet tools offer proven options to help your organization thrive.
Take the next step in transforming your workplace by exploring these solutions and selecting the platform that best aligns with your business goals.
About MyHub
MyHub is a leading provider of intranet software powering digital workplaces across the USA. The easy-to-use platform connects people to critical information, resources, and each other, no matter where they are.
Watch our highlights video and sign up for a free demo or a 14-day trial to experience the MyHub difference.
FAQ Section
What key criteria should U.S. companies use when selecting an intranet solution?
Important criteria include a clear strategy and objectives, intuitive navigation and information architecture, mobile access, strong security, integrations with existing tools, and reliable vendor support.
Why is mobile accessibility emphasized for intranet platforms today?
Because many employees are remote, hybrid, or on-the-move, having a mobile-friendly or mobile app intranet ensures that all staff stay connected, can access vital information, and don’t feel excluded.
How can measuring success help in choosing or improving an intranet?
Tracking metrics like user adoption, engagement, satisfaction, and feedback (plus business outcomes like efficiency gains or cost savings) helps you see whether the intranet is meeting objectives. It also informs iterative improvements.
