The Intranet Design Guide
Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.
Intranet Design Made Simple
Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.
However, designing your intranet can be a daunting task.
There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.
And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.
So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.
This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!
Click here to download this guide in PDF format
Step-By-Step Intranet Design Support
The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.
And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.
What’s Included In This Intranet Design Guide
Who Should Read This Guide
The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.
Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.
Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.
Why Intranet Design Is So Important
Before we move on, it’s essential to understand why intranet design is so important.
Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.
However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.
With so much to lose, getting your intranet design right has to be a priority.
No Two Intranets Are Alike
When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.
Furthermore, staff members will use the intranet differently depending on their job roles and team functions.
Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.
Your intranet design needs to satisfy all the varying needs of employees.
And it also needs to meet the challenges of the modern digital workplace.
The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.
And they need to ensure employees have the tools available to remain productive even when working from home.
A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.
Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.
Intranet Templates Make Design Easy
And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.
In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.
Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.
Let Us Guide You
Use this guide to make your intranet deployment a smoother and quicker process.
Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.
Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.
So, let’s get started.
Intranet Design Infographic
If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing the main points available here.
Further Reading
This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.
Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.
These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.
SOP Intranet Benefits: Simplify, Standardize, and Stay Compliant
Standard Operating Procedures (SOPs) are essential for maintaining consistency, ensuring compliance, and preserving organizational knowledge. However, managing SOPs can be cumbersome, especially when dealing with numerous documents across various departments. The blog post from MyHub Intranet highlights how a company intranet can revolutionize SOP management by centralizing documents, streamlining updates, and enhancing accessibility.
By housing all SOPs within a centralized intranet platform, organizations can ensure that employees have access to the most current procedures anytime, anywhere. This 24/7 accessibility is particularly beneficial for remote workers and those in the field, reducing downtime and improving operational efficiency. Additionally, the intranet’s intuitive navigation and advanced search capabilities make it easy for staff to locate relevant SOPs quickly.
Furthermore, integrating SOPs with automated forms and compliance tracking within the intranet fosters a culture of accountability and continuous improvement. Employees can confidently rely on the intranet as the single source of truth, minimizing errors caused by outdated information. Overall, leveraging a company intranet for SOP management not only simplifies administrative processes but also reinforces compliance and supports effective knowledge transfer.
8 Performance Review Tips For Employees
Performance reviews are pivotal moments in an employee’s career, offering opportunities for reflection, feedback, and future planning. The blog post from MyHub Intranet provides eight actionable tips to help employees navigate these evaluations with confidence. By gathering relevant information, such as job descriptions and past objectives, employees can present a comprehensive view of their contributions and growth over the review period.
A key recommendation is the completion of a self-appraisal, encouraging individuals to assess their strengths, weaknesses, opportunities, and threats. This introspective approach not only prepares employees for potential discussions during the review but also demonstrates initiative and self-awareness. Additionally, drafting a preliminary list of goals showcases foresight and a commitment to continuous improvement.
The article emphasizes that performance reviews should be seen as collaborative dialogues rather than one-sided evaluations. By approaching the review with preparation and a proactive mindset, employees can engage in meaningful conversations about their career trajectories, seek constructive feedback, and align their personal goals with organizational objectives.
IT Intranet: How To Improve Service And Boost Your Profile
In today’s digital workplace, IT departments play a pivotal role in ensuring seamless operations. However, their contributions often go unnoticed until issues arise. The blog post from MyHub Intranet emphasizes the importance of leveraging an IT intranet to enhance service delivery and boost the department’s internal profile. By integrating automated helpdesk workflows, IT teams can efficiently manage support requests, ensuring timely resolutions and improved user satisfaction.
Furthermore, the article highlights the value of creating a centralized knowledge hub within the intranet. This repository allows employees to access self-service resources, such as troubleshooting guides and how-to videos, reducing dependency on IT staff for routine queries. Additionally, IT professionals can utilize the platform to store internal documentation, project updates, and strategic plans, fostering better collaboration and information sharing within the team.
Effective communication is another critical aspect addressed in the blog. The IT intranet serves as a reliable channel for disseminating important announcements, system updates, and maintenance schedules. By utilizing targeted notifications and instant messaging features, IT departments can ensure that all employees are promptly informed, minimizing disruptions and enhancing overall operational efficiency.
Keep The Peace: 20 Tips To Overcome Remote Team Conflict
In the era of remote work, conflicts within virtual teams are increasingly common due to factors like miscommunication and lack of non-verbal cues. The blog post from MyHub Intranet outlines 10 actionable strategies to help teams navigate and resolve conflicts effectively. These tips emphasize the importance of clear communication, setting expectations, and fostering a culture of trust and respect.
The article highlights the necessity of using appropriate communication tools to bridge the gap left by the absence of face-to-face interactions. It also stresses the value of regular check-ins and feedback sessions to address issues promptly before they escalate. By implementing these strategies, teams can create a supportive environment that encourages open dialogue and collaboration.
Furthermore, the blog discusses the role of leadership in conflict resolution. Leaders are encouraged to model positive behaviors, mediate disputes impartially, and provide guidance on resolving disagreements constructively. By adopting these practices, remote teams can enhance their cohesion and maintain a harmonious working environment.
How to Save Paper: 12 Easy Tips for Efficiency and Sustainability
In today’s digital age, reducing paper usage is not only an eco-friendly choice but also a smart business strategy. The blog post from MyHub Intranet outlines 12 practical tips to help organizations minimize paper waste, cut costs, and improve operational efficiency. These strategies include transitioning to digital approval forms, implementing electronic document storage, and adopting cloud-based collaboration tools.
The article emphasizes the importance of rethinking traditional paper-based processes. By embracing digital solutions, businesses can streamline workflows, reduce the risk of errors, and enhance data security. The shift towards paperless operations also aligns with growing consumer expectations for environmental responsibility, making it a crucial step for companies aiming to build a sustainable brand image.
Moreover, the blog highlights the financial benefits of reducing paper consumption. Organizations can save on printing costs, reduce the need for physical storage space, and lower maintenance expenses associated with paper-based systems. Overall, the post provides a comprehensive guide for businesses looking to adopt more sustainable and efficient practices.
Employee Suggestion Program: How To Find The Gold
The blog post emphasizes the untapped potential within employee suggestions, citing examples like Amazon Prime and the Facebook ‘Like’ button, which originated from staff ideas. Employees, being on the front lines, possess unique insights that can lead to significant innovations and improvements. Encouraging a culture where these ideas are welcomed can be a game-changer for businesses.
Implementing a digital employee suggestion program via an intranet simplifies the process of capturing and evaluating ideas. Best practices include creating easy-to-use submission forms, allowing multimedia attachments, and categorizing suggestions to align with business goals. Automated workflows ensure that ideas are directed to the appropriate personnel, and contributors receive timely feedback, fostering transparency and trust.
Beyond the suggestion box, the article explores additional avenues like employee forums, focus groups, pulse surveys, and instant messaging channels to gather feedback. The key takeaway is to create an environment where all ideas are valued, provide clear guidelines, and ensure consistent communication about the outcomes of suggestions. By doing so, organizations can cultivate a continuous improvement culture that leverages employee creativity.
How To Deliver Bad News To Employees
Delivering bad news to employees is one of the most challenging tasks managers face, especially during times of economic uncertainty. The blog post emphasizes the importance of preparation, suggesting that managers anticipate potential questions and have clear, honest answers ready. Choosing the right time and setting for the conversation is crucial to ensure the message is received with the intended sensitivity.
The article advises against sugar-coating the message. Instead, managers should be direct and transparent, providing a clear explanation of the reasons behind the decision. It’s essential to allow employees space to process the information, express their emotions, and ask questions. Demonstrating empathy and understanding during this process can help maintain trust and respect.
Furthermore, the blog highlights the importance of supporting the remaining team members after delivering bad news. Open communication channels, such as discussion forums or surveys, can help gauge employee sentiment and address concerns promptly. By handling difficult conversations with care and transparency, managers can navigate challenging situations while preserving team cohesion and morale.
Salesforce Intranet: Save Money With A Winning Combination
Integrating Salesforce with your company’s intranet offers a powerful solution to enhance internal communication and collaboration. By centralizing access to Salesforce data within the intranet, employees can seamlessly retrieve customer information, track sales activities, and manage tasks without switching between platforms. This integration not only improves efficiency but also ensures that teams are aligned and informed.
The blog post delves into the cost-saving benefits of this integration. By reducing the need for multiple software licenses and minimizing training requirements, organizations can allocate resources more effectively. Additionally, the streamlined workflows lead to faster decision-making and improved customer service, further contributing to the bottom line.
MyHub Intranet provides practical guidance on implementing this integration, highlighting best practices and potential challenges. With the right approach, businesses can leverage the combined power of Salesforce and their intranet to drive productivity and achieve strategic goals.
Intranet Roadmap: How To Get Started On Your Intranet Project
Implementing a new intranet can be a daunting task, but with a well-structured roadmap, the process becomes manageable and efficient. An intranet roadmap serves as a strategic plan that outlines the vision, objectives, and key milestones of the project. It ensures all stakeholders are aligned and provides clarity on the steps needed for successful implementation.
The roadmap typically includes elements such as the overall vision, important milestones, specific workstreams like intranet design and content generation, a timeline for implementation, and success measures. It also emphasizes the importance of involving various departments, such as marketing and HR, to contribute to content creation and employee training. By breaking down the project into manageable pieces, the roadmap facilitates better internal communication and collaboration.
MyHub Intranet Solutions
MyHub’s guide provides practical insights into creating an intranet roadmap, including tips on setting clear objectives, involving a steering group, and identifying a project owner. It also discusses the benefits of cloud-based intranet solutions, which are easy to set up, cost-effective, and require minimal technical knowledge. With a well-planned roadmap, organizations can ensure a smooth intranet implementation that meets their specific needs.
Personal Project Management Made Easy
Effective personal project management goes beyond simple to-do lists and sticky notes. It requires a combination of organizational skills, clear communication, and the appropriate tools to ensure tasks are completed efficiently and goals are met. Whether managing work-related projects or personal endeavors, having a structured approach is key to success.
The blog explores various project management methodologies suitable for personal use, including Waterfall, Lean, Scrum, Kanban, and PMI’s PMBOK framework. Each method offers unique advantages: Waterfall provides a linear approach; Lean focuses on efficiency; Scrum emphasizes iterative progress; Kanban offers visual workflow management; and PMBOK delivers a comprehensive set of best practices. Understanding these methodologies allows individuals to choose the one that best fits their project needs.
Incorporating the right software tools can further enhance personal project management. Features such as task tracking, collaboration platforms, and real-time updates help maintain visibility and accountability. By combining effective methodologies with supportive tools, individuals can manage their projects more effectively, leading to successful outcomes.
Empower Your Healthcare Team: 5 Knowledge Management Tips That Work
Poor knowledge management in healthcare can lead to serious consequences, including misdiagnoses, medication errors, and even malpractice lawsuits. Especially during crises like the COVID-19 pandemic, the ability to efficiently transfer both explicit and tacit knowledge becomes critical. Challenges such as fragmented communication, understaffing, and outdated systems can disrupt workflows and compromise patient safety.
To combat these issues, healthcare organizations should focus on strengthening communication channels, incorporating knowledge sharing into onboarding, and prioritizing regular team meetings. Structured communication protocols like SBAR and handoff systems, alongside clear learning pathways, ensure that information flows reliably between staff and departments. These practices not only reduce mistakes but also improve morale, retention, and service delivery.
Modern technology plays a key role in optimizing knowledge management. Intranets, cloud-based platforms, and AI-driven tools can streamline workflows and foster better collaboration. However, fragmented or incompatible systems can still be a barrier. For long-term success, healthcare providers must implement integrated, user-friendly solutions that allow real-time data access, automated alerts, and multi-directional communication across the organization.
10 Reasons Why Cross-Team Collaboration Is Important
In today’s dynamic workplace, cross-team collaboration is no longer a nice-to-have—it’s a necessity. By bringing together employees from different departments, organizations can harness diverse expertise, perspectives, and problem-solving approaches to tackle complex challenges. Whether it’s developing new products or improving workflows, working collaboratively across teams drives agility and innovation.
Beyond boosting creativity, cross-team collaboration improves internal communications, breaks down silos, and strengthens personal development. It opens up new channels for dialogue, increases transparency, and promotes mutual learning, which enhances employee morale and retention. Employees feel more engaged and aligned with the company’s purpose when they can actively contribute and see the bigger picture.
From increasing operational efficiency to improving customer experience through better alignment with the flywheel model, cross-functional teamwork proves its value across the board. The article explores 10 compelling benefits and offers real-world examples that show why every business—big or small—should foster a culture of collaboration.
4 Tips For Improving Business IT Communications
Effective communication between IT teams and the rest of the business is crucial to prevent misunderstandings, reduce downtime, and maintain productivity. This blog post outlines the importance of balancing proactive and reactive IT communications. From planned maintenance to unexpected outages, the ability to inform employees quickly and clearly can make a significant difference. Tools like instant messaging and explainer videos help communicate key messages efficiently and foster user engagement.
Next, the article dives into auditing current communication channels through surveys and focus groups to better understand staff preferences and needs. It encourages IT professionals to develop a clear communication roadmap that assigns responsibility, defines audience segments, and adapts messaging accordingly. Clear, jargon-free language and consistent feedback loops are essential to maintaining alignment across departments and teams.
Finally, the post explores how technology, especially a cloud-based intranet, can bring all communication tools under one roof. Self-help portals, video tutorials, automated helpdesk systems, and centralized messaging are just a few features that support streamlined communication. An intranet not only boosts transparency and efficiency but also builds trust and appreciation for the IT department’s role in digital transformation and organizational change.
Organizational Communication: The Ultimate Guide
Effective organizational communication is essential for business success. This comprehensive guide explores what organizational communication entails and why it’s so important across different levels of a company. From employee engagement to managing change and crisis, strong internal communication ensures alignment, transparency, and a connected workforce.
The guide outlines the various types of organizational communication—including general updates, change communication, culture-building, and crisis response. It provides a five-step plan to develop your own communication strategy, covering essential tasks like audience segmentation, budgeting, setting SMART objectives, and testing the plan with staff for feedback.
You’ll also learn how to select the best communication channels—from intranets and email to instant messaging and employee surveys—and how to measure the impact of your efforts using both qualitative and quantitative data. With actionable tips like creating a communication calendar and linking internal comms to business goals, this guide empowers leaders to transform their workplace communication strategies in 2025 and beyond.
How To Develop The Perfect Company Vision
In times of uncertainty, many businesses overlook the importance of a well-crafted company vision statement. However, a strong vision is more than just corporate jargon—it’s a strategic tool that guides leadership, inspires employees, and sets the direction for long-term success. With only 22% of U.S. employees believing their leaders have a clear vision, this is an area where many companies can greatly improve.
This blog post dives into what a company vision statement truly is, how it differs from a mission statement, and why it’s vital to define your organization’s long-term aspirations. It outlines seven essential practices for writing a vision that is short, specific, future-focused, and emotionally engaging. Readers are encouraged to review strategic goals, highlight what makes their business unique, and connect the vision to real-world impact.
Real-world examples from global brands like Google, Apple, and Coca-Cola—as well as small and mid-sized companies—illustrate what makes a vision memorable and effective. The post also walks through actionable steps: from drafting and testing your statement to promoting and revising it regularly. Ultimately, the article makes a compelling case for treating your company vision as a living document that inspires both internal teams and external audiences.