The Intranet Design Guide
Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.
Intranet Design Made Simple
Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.
However, designing your intranet can be a daunting task.
There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.
And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.
So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.
This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!
Click here to download this guide in PDF format
Step-By-Step Intranet Design Support
The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.
And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.
What’s Included In This Intranet Design Guide
Who Should Read This Guide
The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.
Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.
Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.
Why Intranet Design Is So Important
Before we move on, it’s essential to understand why intranet design is so important.
Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.
However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.
With so much to lose, getting your intranet design right has to be a priority.
No Two Intranets Are Alike
When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.
Furthermore, staff members will use the intranet differently depending on their job roles and team functions.
Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.
Your intranet design needs to satisfy all the varying needs of employees.
And it also needs to meet the challenges of the modern digital workplace.
The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.
And they need to ensure employees have the tools available to remain productive even when working from home.
A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.
Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.
Intranet Templates Make Design Easy
And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.
In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.
Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.
Let Us Guide You
Use this guide to make your intranet deployment a smoother and quicker process.
Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.
Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.
So, let’s get started.
Intranet Design Infographic
If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing the main points available here.
Further Reading
This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.
Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.
These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.
Interview Template: The Smart Way To Recruit
Conducting interviews without a structured approach can lead to inconsistent evaluations and hiring decisions. The blog post emphasizes the importance of using interview templates to bring uniformity and fairness to the recruitment process. By standardizing interviews, organizations can better compare candidates and make informed hiring choices.
The article provides a step-by-step guide on developing an effective interview template. It starts with clearly defining the role, including job title, department, and key responsibilities. Identifying Key Performance Indicators (KPIs) helps in setting expectations for the role. The template should also include sections to evaluate qualifications, skills, and personality traits relevant to the position.
Implementing a well-crafted interview template not only streamlines the hiring process but also enhances the candidate experience. It ensures that all applicants are assessed on the same criteria, reducing biases and improving the quality of hires. The blog concludes by offering a downloadable interview template that organizations can customize to fit their specific needs.
Intranet Search Engine: How To Find The Right Information Faster
In today’s fast-paced work environment, quick and efficient access to information is crucial. The blog post from MyHub Intranet emphasizes the importance of a powerful intranet search engine in streamlining information retrieval within organizations. Without an effective search function, employees may waste valuable time sifting through irrelevant data, leading to decreased productivity and frustration.
The article delves into understanding employee search intent, highlighting various search behaviors such as specific searches, non-specific searches, author-based searches, and self-generated content searches. Recognizing these patterns allows organizations to tailor their intranet search functionalities to better meet user needs. Additionally, gathering insights through behavior analytics, employee interviews, and surveys can further refine the search experience.
To optimize the intranet search engine, the blog recommends several strategies, including proper content tagging, maintaining consistent naming conventions, and regularly updating metadata. Implementing these best practices ensures that employees can swiftly locate the information they need, thereby enhancing overall organizational efficiency and satisfaction.
Employee Theft: Six Ways To Safeguard Your Business
Employee theft is a significant concern for businesses, leading to substantial financial losses and operational disruptions. The blog post from MyHub Intranet delves into the various forms of employee theft, such as theft of supplies, data breaches, unauthorized use of services, and payroll fraud. Understanding these common types is the first step toward prevention.
The article emphasizes the importance of recognizing warning signs, including discrepancies in financial records, missing inventory, and unusual employee behavior. By being vigilant and attentive to these indicators, businesses can identify potential issues early and take corrective action.
To proactively safeguard against employee theft, the blog recommends implementing clear policies, conducting regular audits, utilizing access control systems, and fostering a culture of transparency and accountability. By adopting these strategies, organizations can create a secure work environment that deters dishonest behavior and promotes integrity.
Sparklight Business
50 Intranet Benefits You Need To Know About
In today’s digital workplace, effective communication and streamlined processes are paramount. The blog post from MyHub Intranet outlines 50 significant benefits of implementing an intranet, emphasizing its role in enhancing internal communication, fostering collaboration, and improving overall productivity.
Key advantages include stronger internal communication through centralized newsfeeds and multimedia capabilities, facilitating two-way communication via blogs and surveys, and personalized content delivery to keep employees engaged. Additionally, intranets serve as a single source of truth, aiding in quick information retrieval and efficient knowledge management.
By breaking down departmental silos and promoting teamwork through dedicated forums and project spaces, intranets not only streamline operations but also cultivate a cohesive organizational culture. Implementing an intranet like MyHub can lead to measurable improvements in employee engagement and operational efficiency.
17 Sure-Fire Ways To Improve Your Communication Skills
Effective communication is a cornerstone of success in both personal and professional realms. The blog post from MyHub Intranet delves into 17 practical strategies to enhance communication skills, emphasizing the importance of clear, concise, and empathetic interactions.
Key techniques highlighted include active listening, where giving full attention to the speaker fosters understanding; seeking feedback through methods like the ‘Start, Continue, Stop’ approach to identify areas of improvement; and being mindful of non-verbal cues such as body language and eye contact, which significantly impact message delivery.
By implementing these strategies, individuals can build stronger relationships, avoid misunderstandings, and convey their ideas more effectively. Continuous practice and self-awareness are essential in mastering the art of communication, leading to improved collaboration and success in various aspects of life.
Personal Introduction – The Ultimate Guide
Introducing oneself effectively is a crucial skill in both professional and personal settings. The blog post from MyHub Intranet delves into the art of self-introduction, emphasizing its importance in scenarios like job interviews, networking events, and client meetings. A well-crafted self-introduction serves as a personal elevator pitch, conveying who you are and what you do succinctly.
The article outlines key dos and don’ts to ensure your self-introduction is impactful. It advises keeping the tone conversational and natural, tailoring the message to the audience, being concise, focusing on contributions rather than job titles, and preparing in advance. These guidelines help in making genuine connections and leaving a positive impression.
Additionally, the blog provides insights into crafting effective self-introduction emails. It highlights the importance of a compelling subject line, personalized greeting, clear purpose, and a specific call-to-action. By following these tips, individuals can enhance their communication skills and build stronger professional relationships.
15 Top Tips To Improve Information Cascade In Your Organization
Effective communication is the backbone of any successful organization. The concept of information cascade refers to the structured dissemination of critical information from top-level management down through various levels of the organization. This process ensures that all employees receive consistent and accurate messages, fostering trust and alignment across teams.
The blog post outlines 15 practical tips to enhance the information cascade process. These include developing a clear communication plan, identifying the cascade process, utilizing multiple communication channels, and ensuring managers are well-equipped to convey messages effectively. Emphasis is placed on the role of line managers, who serve as vital links between leadership and frontline employees, interpreting and relaying information in a relatable manner.
By implementing these strategies, organizations can minimize misunderstandings, reduce misinformation, and promote a culture of transparency. A well-executed information cascade not only keeps employees informed but also engages them in the organization’s mission and goals, leading to improved morale and productivity.
Ethics In The Workplace: All You Need To Know
In today’s business landscape, workplace ethics have become a cornerstone of organizational success. The article delves into the concept of workplace ethics, defining them as the moral guidelines that shape a company’s culture and influence employee behavior. These ethics are molded by various factors, including legislation, industry regulations, and societal expectations, emphasizing values like fairness, accountability, and integrity.
The blog highlights practical examples of ethical practices within organizations, such as compliance with health and safety regulations, anti-discrimination policies, anti-harassment procedures, and guidelines on corporate gifts and fraud prevention. It also points out that many companies engage in ethical sourcing, implement green workplace practices, and contribute to charitable causes, even if these efforts aren’t formally recognized or labeled as ethical initiatives.
Emphasizing the significance of ethics, the article notes that organizations with strong ethical foundations benefit from motivated workforces, increased productivity, and enhanced reputations. Employees in such environments feel respected and aligned with the company’s purpose, leading to superior customer service and smoother operations. Ultimately, fostering a culture of ethics not only boosts morale but also contributes to the organization’s bottom line.
What Is A Digital Workplace: The Ultimate Definition
The concept of a digital workplace refers to a centralized, technology-driven environment where employees can access all necessary tools, information, and services remotely—from any device or location. It builds on the traditional intranet, integrating communication platforms, content management, KPI tracking, and more into a seamless employee experience.
Organizations adopting digital workplaces report significant advantages: improved internal communication and collaboration across distributed teams, higher productivity through streamlined workflows and automation, cost savings on office overhead, and enhanced employee satisfaction thanks to flexibility and inclusivity. The shift reflects evolving workforce expectations and technological advances accelerated by the pandemic .
Beyond immediate efficiencies, digital workplaces foster long-term cultural benefits like agility, innovation, and knowledge sharing. Centralized platforms simplify onboarding, training, and remote collaboration while empowering employees with intuitive self-service capabilities. Successfully implementing them requires choosing the right tools, securing buy-in, and maintaining proactive governance and support.
Middle Management Removal in the AI Era: HR’s Biggest Mistake
This article challenges the idea that AI makes middle management obsolete, arguing that many HR leaders are mistaking administrative work for true management. While AI can automate tasks like reporting and scheduling, removing middle managers creates leadership gaps, wider spans of control, rising burnout, and falling engagement. Data shows this “flattening” trend risks replacing capable leaders with overstretched managers and ultimately costs organizations more through turnover and disengagement.
The piece also warns about the junior workforce’s hidden reliance on AI. Many early-career employees are skipping the struggle that builds critical thinking, becoming fast editors of AI output without fully understanding it. Without experienced middle managers to provide oversight, mentoring, and judgment, organizations risk poor decision-making, unvetted AI use, and stalled talent development.
Rather than eliminating middle managers, the article urges companies to redesign the role. Managers should shift from monitoring work to mentoring people, acting as editors of AI-generated output, and aligning teams across the business. The conclusion is clear: AI boosts efficiency, but only human managers can provide context, judgment, and leadership needed for long-term success.
CSR and Corporate Citizenship: What Every SME Needs To Know
Corporate citizenship, or CSR, is no longer a mere checkbox—it’s a powerful strategy that strengthens brand reputation, attracts socially conscious consumers, and enhances employee retention. Far from being exclusive to large corporations, SMEs can embrace impactful initiatives that contribute meaningfully to society and the environment.
The article outlines five accessible CSR areas every SME can explore: environmental projects like cutting energy use and reducing waste; philanthropic efforts such as donations and volunteering; ethical labor practices, including inclusivity, fair pay, and accessibility; community volunteering; and employee well-being programs like flexible working and health-focused perks. These diverse initiatives allow businesses of any scale to demonstrate genuine social responsibility.
A forward-thinking CSR strategy also aligns with broader trends—greater supply chain scrutiny, transparency to avoid greenwashing, mandated CSR reporting, and alignment with UN Sustainable Development Goals. By tracking and sharing concrete progress—such as emissions, volunteering hours, or donations—SMEs can build trust and credibility. Even small, consistent steps can position a business as a valued and responsible corporate citizen.
Salesforce Intranet: Save Money With A Winning Combination
Integrating Salesforce with your company’s intranet offers a powerful solution to enhance internal communication and collaboration. By centralizing access to Salesforce data within the intranet, employees can seamlessly retrieve customer information, track sales activities, and manage tasks without switching between platforms. This integration not only improves efficiency but also ensures that teams are aligned and informed.
The blog post delves into the cost-saving benefits of this integration. By reducing the need for multiple software licenses and minimizing training requirements, organizations can allocate resources more effectively. Additionally, the streamlined workflows lead to faster decision-making and improved customer service, further contributing to the bottom line.
MyHub Intranet provides practical guidance on implementing this integration, highlighting best practices and potential challenges. With the right approach, businesses can leverage the combined power of Salesforce and their intranet to drive productivity and achieve strategic goals.
10 Reasons Why Cross-Team Collaboration Is Important
In today’s dynamic workplace, cross-team collaboration is no longer a nice-to-have—it’s a necessity. By bringing together employees from different departments, organizations can harness diverse expertise, perspectives, and problem-solving approaches to tackle complex challenges. Whether it’s developing new products or improving workflows, working collaboratively across teams drives agility and innovation.
Beyond boosting creativity, cross-team collaboration improves internal communications, breaks down silos, and strengthens personal development. It opens up new channels for dialogue, increases transparency, and promotes mutual learning, which enhances employee morale and retention. Employees feel more engaged and aligned with the company’s purpose when they can actively contribute and see the bigger picture.
From increasing operational efficiency to improving customer experience through better alignment with the flywheel model, cross-functional teamwork proves its value across the board. The article explores 10 compelling benefits and offers real-world examples that show why every business—big or small—should foster a culture of collaboration.
Intranet Roadmap: How To Get Started On Your Intranet Project
Implementing a new intranet can be a daunting task, but with a well-structured roadmap, the process becomes manageable and efficient. An intranet roadmap serves as a strategic plan that outlines the vision, objectives, and key milestones of the project. It ensures all stakeholders are aligned and provides clarity on the steps needed for successful implementation.
The roadmap typically includes elements such as the overall vision, important milestones, specific workstreams like intranet design and content generation, a timeline for implementation, and success measures. It also emphasizes the importance of involving various departments, such as marketing and HR, to contribute to content creation and employee training. By breaking down the project into manageable pieces, the roadmap facilitates better internal communication and collaboration.
MyHub Intranet Solutions
MyHub’s guide provides practical insights into creating an intranet roadmap, including tips on setting clear objectives, involving a steering group, and identifying a project owner. It also discusses the benefits of cloud-based intranet solutions, which are easy to set up, cost-effective, and require minimal technical knowledge. With a well-planned roadmap, organizations can ensure a smooth intranet implementation that meets their specific needs.
Empower Your Healthcare Team: 5 Knowledge Management Tips That Work
Poor knowledge management in healthcare can lead to serious consequences, including misdiagnoses, medication errors, and even malpractice lawsuits. Especially during crises like the COVID-19 pandemic, the ability to efficiently transfer both explicit and tacit knowledge becomes critical. Challenges such as fragmented communication, understaffing, and outdated systems can disrupt workflows and compromise patient safety.
To combat these issues, healthcare organizations should focus on strengthening communication channels, incorporating knowledge sharing into onboarding, and prioritizing regular team meetings. Structured communication protocols like SBAR and handoff systems, alongside clear learning pathways, ensure that information flows reliably between staff and departments. These practices not only reduce mistakes but also improve morale, retention, and service delivery.
Modern technology plays a key role in optimizing knowledge management. Intranets, cloud-based platforms, and AI-driven tools can streamline workflows and foster better collaboration. However, fragmented or incompatible systems can still be a barrier. For long-term success, healthcare providers must implement integrated, user-friendly solutions that allow real-time data access, automated alerts, and multi-directional communication across the organization.