The Intranet Design Guide
Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.
Intranet Design Made Simple
Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.
However, designing your intranet can be a daunting task.
There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.
And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.
So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.
This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!
Click here to download this guide in PDF format
Step-By-Step Intranet Design Support
The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.
And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.
What’s Included In This Intranet Design Guide
Who Should Read This Guide
The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.
Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.
Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.
Why Intranet Design Is So Important
Before we move on, it’s essential to understand why intranet design is so important.
Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.
However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.
With so much to lose, getting your intranet design right has to be a priority.
No Two Intranets Are Alike
When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.
Furthermore, staff members will use the intranet differently depending on their job roles and team functions.
Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.
Your intranet design needs to satisfy all the varying needs of employees.
And it also needs to meet the challenges of the modern digital workplace.
The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.
And they need to ensure employees have the tools available to remain productive even when working from home.
A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.
Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.
Intranet Templates Make Design Easy
And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.
In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.
Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.
Let Us Guide You
Use this guide to make your intranet deployment a smoother and quicker process.
Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.
Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.
So, let’s get started.
Intranet Design Infographic
If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing the main points available here.
Further Reading
This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.
Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.
These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.
Two Way Communication Explained
In today’s dynamic work environment, effective communication is paramount. The blog post from MyHub Intranet delves into the concept of two-way communication, emphasizing its role in fostering a collaborative and transparent workplace culture. Unlike one-way communication, which is top-down, two-way communication encourages feedback, dialogue, and mutual understanding between all organizational levels.
The article outlines the myriad benefits of implementing two-way communication strategies. These include increased employee engagement, improved job satisfaction, enhanced trust between staff and management, and reduced misunderstandings. By promoting open dialogue, organizations can tap into employee insights, leading to better decision-making and innovation.
To effectively establish two-way communication, the blog recommends practices such as active listening, tailoring messages to diverse audiences, being responsive to feedback, and taking actionable steps based on employee input. Utilizing tools like intranet forums, surveys, and instant messaging platforms can facilitate this interactive communication, ensuring that employees feel heard and valued.
Employee Empowerment: Benefits and Best Practices
Employee empowerment is a strategic approach that grants employees greater autonomy, authority, and access to resources, enabling them to make decisions and contribute meaningfully to organizational success. This practice is closely linked to increased motivation, job satisfaction, and overall performance.
The blog post outlines five key benefits of employee empowerment, like Enhanced Motivation and Engagement (Empowered employees feel trusted and valued, leading to higher levels of motivation and engagement), Boosted Creativity and Innovation (Autonomy encourages employees to think creatively and contribute innovative ideas, fostering a culture of continuous improvement) and Stronger Employer Brand and Higher Retention (Organizations that invest in employee development and empowerment tend to retain talent longer and attract top candidates.)
By implementing empowerment strategies, organizations can create a more agile, committed, and productive workforce. This not only enhances individual performance but also drives overall business success.
University Intranets: Improving The Employee And Student Experience
Universities are complex ecosystems with diverse stakeholders, including students, faculty, and administrative staff. Effective communication and collaboration among these groups are crucial for a seamless educational experience. However, many institutions struggle with outdated systems and fragmented information, leading to inefficiencies and frustration.
The blog post highlights the transformative impact of modern intranet solutions in higher education. By centralizing resources, facilitating real-time communication, and integrating with existing tools, intranets address common challenges faced by universities. Features such as knowledge management systems, collaborative workspaces, and mobile accessibility enhance the functionality and user experience of these platforms.
Implementing a modern intranet fosters a more connected and efficient university environment. It empowers students with easy access to learning materials and support services, while enabling staff to collaborate effectively and streamline administrative processes. As a result, universities can enhance engagement, productivity, and satisfaction across their communities.
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6 Tips On How To Write A Self-Evaluation
Writing a self-evaluation can be a daunting task for many employees. The blog post from MyHub Intranet offers a structured approach to crafting a compelling self-assessment. It emphasizes the importance of starting early, reflecting on accomplishments, and aligning personal goals with organizational objectives.
The article outlines six practical tips to guide employees through the self-evaluation process. These include giving oneself ample time to prepare, being honest about strengths and areas for improvement, and using specific examples to illustrate points. Additionally, the blog provides example phrases to help articulate achievements and challenges effectively.
By following these guidelines, employees can create self-evaluations that not only highlight their contributions but also demonstrate self-awareness and a commitment to growth. This proactive approach can lead to more productive performance reviews and career development discussions.
My Boss Doesn’t Communicate With Me – 10 Smart Ways to Fix It
Effective communication between managers and employees is crucial for organizational success. When a boss fails to communicate adequately, it can lead to confusion, decreased morale, and reduced productivity. The blog post delves into the significant impact of poor managerial communication, highlighting statistics that underscore its detrimental effects on project completion, employee morale, and overall performance.
The article identifies common reasons behind a manager’s lack of communication, such as being new to the role, introversion, being overwhelmed with responsibilities, or simply lacking effective communication skills. Understanding these underlying causes is the first step toward addressing the issue constructively.
To bridge the communication gap, the blog offers ten actionable strategies for employees. These include initiating regular check-ins, seeking clarity through open-ended questions, and providing feedback in a non-confrontational manner. By proactively implementing these approaches, employees can foster better communication with their managers, leading to improved collaboration and a more cohesive work environment.
Interview Template: The Smart Way To Recruit
Conducting interviews without a structured approach can lead to inconsistent evaluations and hiring decisions. The blog post emphasizes the importance of using interview templates to bring uniformity and fairness to the recruitment process. By standardizing interviews, organizations can better compare candidates and make informed hiring choices.
The article provides a step-by-step guide on developing an effective interview template. It starts with clearly defining the role, including job title, department, and key responsibilities. Identifying Key Performance Indicators (KPIs) helps in setting expectations for the role. The template should also include sections to evaluate qualifications, skills, and personality traits relevant to the position.
Implementing a well-crafted interview template not only streamlines the hiring process but also enhances the candidate experience. It ensures that all applicants are assessed on the same criteria, reducing biases and improving the quality of hires. The blog concludes by offering a downloadable interview template that organizations can customize to fit their specific needs.
Employee Engagement – The Ultimate Definition
Employee engagement is more than just a buzzword; it’s a critical component of organizational success. Defined as the emotional commitment an employee has towards their organization and its goals, engagement drives individuals to go above and beyond their basic job responsibilities. Engaged employees are not only more productive but also contribute to a positive workplace culture and higher retention rates.
It’s essential to distinguish employee engagement from related concepts like satisfaction and happiness. While a satisfied employee may be content with their job, they might not be emotionally invested in the company’s mission. Similarly, a happy employee enjoys their work environment but isn’t necessarily driven to contribute beyond their duties. True engagement combines satisfaction, happiness, and a deep-seated commitment to the organization’s success.
To cultivate employee engagement, organizations should focus on clear communication, recognition of achievements, opportunities for professional growth, and fostering a sense of purpose among employees. Implementing these strategies can lead to a more motivated workforce, improved performance, and a competitive edge in today’s dynamic business landscape.
Top 10 Internal Communication Examples
Effective internal communication is the backbone of a cohesive and productive organization. In the evolving landscape of remote and hybrid work environments, companies must adopt innovative communication strategies to keep teams aligned and engaged. This blog post highlights ten exemplary internal communication practices that organizations can implement to enhance collaboration and transparency.
From visible leadership through regular updates to utilizing instant messaging for agile decision-making, these examples showcase how companies like Starbucks, Netflix, and Coca-Cola have successfully fostered open communication channels. By embracing tools such as internal podcasts, employee surveys, and dedicated intranet spaces, these organizations have created environments where employees feel heard and valued.
Implementing these internal communication strategies can lead to increased employee satisfaction, reduced turnover, and improved overall performance. By learning from these real-world examples, businesses can tailor their communication approaches to meet the unique needs of their teams and drive organizational success.
Top 30 Employee Engagement Videos
Employee engagement is crucial for organizational success, directly impacting productivity, morale, and retention. In today’s hybrid and remote work environments, maintaining high levels of engagement presents unique challenges. Video content has emerged as a powerful tool to bridge communication gaps, offering a personal and authentic way to connect with employees.
Recognizing the abundance of available content, MyHub Intranet has curated a list of the top 30 employee engagement videos. These selections cover various topics, including foundational concepts, managerial strategies, and innovative approaches to boost engagement. Each video is chosen for its relevance, clarity, and potential to inspire actionable change within organizations.
Whether you’re an HR professional, team leader, or business owner, these videos serve as valuable resources to understand and implement effective engagement strategies. By leveraging visual content, organizations can foster a more connected, motivated, and productive workforce.
10 Employee Appreciation Ideas On A Budget
Employee appreciation is a powerful tool for boosting morale, increasing engagement, and reducing turnover. However, many organizations believe that meaningful recognition requires a significant financial investment. In reality, small, thoughtful gestures can have a profound impact on employee satisfaction.
Implementing budget-friendly appreciation strategies, such as personalized thank-you notes, shout-outs during team meetings, or organizing casual lunch gatherings, can make employees feel valued without straining the company’s finances. These actions not only acknowledge individual contributions but also foster a culture of recognition within the organization.
By integrating regular appreciation practices into the workplace, companies can cultivate an environment where employees feel respected and motivated. This approach leads to improved performance, higher retention rates, and a more positive organizational culture.
Stereotypes Of Millennials – What Employers Need To Know
Millennials, often defined as individuals born between 1981 and 1996, have become a significant demographic in today’s workforce. However, they are frequently subjected to stereotypes that paint them as entitled, lazy, or overly reliant on technology. These misconceptions can lead to misunderstandings and missed opportunities for employers seeking to engage and retain Millennial talent.
In reality, Millennials are characterized by their adaptability, tech-savviness, and desire for meaningful work. They value flexibility, continuous learning, and work-life balance. Contrary to the stereotype of job-hopping, many Millennials seek long-term career growth and are committed to organizations that align with their values.
For employers, it’s crucial to move beyond generational stereotypes and recognize the diverse strengths Millennials bring to the workplace. By fostering an inclusive environment that supports their professional development and well-being, organizations can harness the full potential of this dynamic generation.
Intranet Management Best Practices
Launching an intranet is a significant step toward improving internal communication and collaboration within an organization. However, the true measure of success lies in how effectively the intranet is managed post-launch. A well-maintained intranet requires a clear strategy encompassing content governance, user management, analytics, and ongoing training to remain a valuable asset.
Effective information management is at the heart of a successful intranet. This involves developing a comprehensive content strategy that outlines goals, structures content logically, and establishes clear publishing workflows. Regular content audits, version control, and the use of content calendars ensure that information remains current and relevant, thereby maintaining user trust and engagement.
User management is equally critical, involving the assignment of appropriate permissions, management of user access, and ensuring data security. Analytics play a pivotal role in measuring intranet performance, providing insights into user engagement and content effectiveness. Additionally, continuous onboarding and training programs are essential to equip employees with the necessary skills to utilize the intranet effectively, fostering a culture of collaboration and knowledge sharing.
SOP Intranet Benefits: Simplify, Standardize, and Stay Compliant
Standard Operating Procedures (SOPs) are essential for maintaining consistency, ensuring compliance, and preserving organizational knowledge. However, managing SOPs can be cumbersome, especially when dealing with numerous documents across various departments. The blog post from MyHub Intranet highlights how a company intranet can revolutionize SOP management by centralizing documents, streamlining updates, and enhancing accessibility.
By housing all SOPs within a centralized intranet platform, organizations can ensure that employees have access to the most current procedures anytime, anywhere. This 24/7 accessibility is particularly beneficial for remote workers and those in the field, reducing downtime and improving operational efficiency. Additionally, the intranet’s intuitive navigation and advanced search capabilities make it easy for staff to locate relevant SOPs quickly.
Furthermore, integrating SOPs with automated forms and compliance tracking within the intranet fosters a culture of accountability and continuous improvement. Employees can confidently rely on the intranet as the single source of truth, minimizing errors caused by outdated information. Overall, leveraging a company intranet for SOP management not only simplifies administrative processes but also reinforces compliance and supports effective knowledge transfer.
8 Performance Review Tips For Employees
Performance reviews are pivotal moments in an employee’s career, offering opportunities for reflection, feedback, and future planning. The blog post from MyHub Intranet provides eight actionable tips to help employees navigate these evaluations with confidence. By gathering relevant information, such as job descriptions and past objectives, employees can present a comprehensive view of their contributions and growth over the review period.
A key recommendation is the completion of a self-appraisal, encouraging individuals to assess their strengths, weaknesses, opportunities, and threats. This introspective approach not only prepares employees for potential discussions during the review but also demonstrates initiative and self-awareness. Additionally, drafting a preliminary list of goals showcases foresight and a commitment to continuous improvement.
The article emphasizes that performance reviews should be seen as collaborative dialogues rather than one-sided evaluations. By approaching the review with preparation and a proactive mindset, employees can engage in meaningful conversations about their career trajectories, seek constructive feedback, and align their personal goals with organizational objectives.
IT Intranet: How To Improve Service And Boost Your Profile
In today’s digital workplace, IT departments play a pivotal role in ensuring seamless operations. However, their contributions often go unnoticed until issues arise. The blog post from MyHub Intranet emphasizes the importance of leveraging an IT intranet to enhance service delivery and boost the department’s internal profile. By integrating automated helpdesk workflows, IT teams can efficiently manage support requests, ensuring timely resolutions and improved user satisfaction.
Furthermore, the article highlights the value of creating a centralized knowledge hub within the intranet. This repository allows employees to access self-service resources, such as troubleshooting guides and how-to videos, reducing dependency on IT staff for routine queries. Additionally, IT professionals can utilize the platform to store internal documentation, project updates, and strategic plans, fostering better collaboration and information sharing within the team.
Effective communication is another critical aspect addressed in the blog. The IT intranet serves as a reliable channel for disseminating important announcements, system updates, and maintenance schedules. By utilizing targeted notifications and instant messaging features, IT departments can ensure that all employees are promptly informed, minimizing disruptions and enhancing overall operational efficiency.