The Intranet Design Guide

Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.

Intranet Design Made Simple


Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.

However, designing your intranet can be a daunting task.

There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.

And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.

So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.

This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!

Click here to download this guide in PDF format

Step-By-Step Intranet Design Support

The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.

And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.

Who Should Read This Guide

The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.

Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.

Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.

Why Intranet Design Is So Important

Before we move on, it’s essential to understand why intranet design is so important.

Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.

However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.

With so much to lose, getting your intranet design right has to be a priority.


No Two Intranets Are Alike

When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.

Furthermore, staff members will use the intranet differently depending on their job roles and team functions.

Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.

Your intranet design needs to satisfy all the varying needs of employees.

And it also needs to meet the challenges of the modern digital workplace.

The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.

And they need to ensure employees have the tools available to remain productive even when working from home.

A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.

Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.

Intranet Templates Make Design Easy

And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.

In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.

Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.

Let Us Guide You

Use this guide to make your intranet deployment a smoother and quicker process.

Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.

Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.

So, let’s get started.

Intranet Design Infographic

If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing  the main points available here.

Further Reading

This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.

Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.

These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.

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