The Intranet Design Guide
Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.
Intranet Design Made Simple
Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.
However, designing your intranet can be a daunting task.
There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.
And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.
So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.
This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!
Click here to download this guide in PDF format
Step-By-Step Intranet Design Support
The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.
And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.
What’s Included In This Intranet Design Guide
Who Should Read This Guide
The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.
Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.
Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.
Why Intranet Design Is So Important
Before we move on, it’s essential to understand why intranet design is so important.
Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.
However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.
With so much to lose, getting your intranet design right has to be a priority.
No Two Intranets Are Alike
When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.
Furthermore, staff members will use the intranet differently depending on their job roles and team functions.
Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.
Your intranet design needs to satisfy all the varying needs of employees.
And it also needs to meet the challenges of the modern digital workplace.
The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.
And they need to ensure employees have the tools available to remain productive even when working from home.
A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.
Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.
Intranet Templates Make Design Easy
And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.
In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.
Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.
Let Us Guide You
Use this guide to make your intranet deployment a smoother and quicker process.
Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.
Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.
So, let’s get started.
Intranet Design Infographic
If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing the main points available here.
Further Reading
This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.
Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.
These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.
Personal Project Management Made Easy
Effective personal project management goes beyond simple to-do lists and sticky notes. It requires a combination of organizational skills, clear communication, and the appropriate tools to ensure tasks are completed efficiently and goals are met. Whether managing work-related projects or personal endeavors, having a structured approach is key to success.
The blog explores various project management methodologies suitable for personal use, including Waterfall, Lean, Scrum, Kanban, and PMI’s PMBOK framework. Each method offers unique advantages: Waterfall provides a linear approach; Lean focuses on efficiency; Scrum emphasizes iterative progress; Kanban offers visual workflow management; and PMBOK delivers a comprehensive set of best practices. Understanding these methodologies allows individuals to choose the one that best fits their project needs.
Incorporating the right software tools can further enhance personal project management. Features such as task tracking, collaboration platforms, and real-time updates help maintain visibility and accountability. By combining effective methodologies with supportive tools, individuals can manage their projects more effectively, leading to successful outcomes.
15 Effective Team Collaboration Ideas
Effective team collaboration is more than just a buzzword—it’s a critical driver of business success. In today’s fast-paced work environment, collaboration can make or break a company’s productivity. This blog post opens with the insight that successful teamwork, like championship-winning sports teams, requires intentional strategy and leadership. Backed by studies showing that collaborative teams are up to five times more effective, it highlights the need for structured approaches to team synergy.
The post presents 15 actionable collaboration ideas ranging from setting SMART goals and defining clear roles to implementing daily check-ins and embracing digital tools like intranet platforms. It emphasizes fostering open communication, leveraging individual strengths, and facilitating innovation sessions. Leadership also plays a pivotal role—strong leaders are shown to be the backbone of cohesive, high-performing teams.
Beyond tools and processes, the post dives into softer strategies like team-building activities, conflict resolution systems, and celebrating collaborative wins. It concludes with the recommendation to establish a centralized digital hub for collaboration, enabling seamless information sharing and team alignment. With the right structure, mindset, and digital infrastructure, any organization can foster a culture of successful teamwork.
The Best Inter-Office Communication Tools for Modern Workplaces
Effective communication is critical for business success, yet many organizations still rely heavily on outdated tools like email for internal messaging. This post explores how modern inter-office communication platforms can transform workplace collaboration, reduce email clutter, and improve employee engagement across teams.
It begins by examining popular messaging apps like Slack and WhatsApp, as well as video conferencing solutions such as Zoom, which have become staples in the remote work era. The article also highlights the growing role of company intranet software, offering centralized hubs for project collaboration, instant messaging, staff directories, and personalized news feeds. These integrated platforms eliminate the need to juggle multiple disconnected tools.
Finally, it discusses cloud-based office apps like Google Workspace and Microsoft 365, which allow for real-time document collaboration, and it revisits the role of email—pointing out its limitations in a modern work environment. The takeaway: Businesses that embrace streamlined, digital-first communication tools are better equipped to foster connection, innovation, and productivity in today’s dynamic workplaces.
How To Develop The Perfect Company Vision
In times of uncertainty, many businesses overlook the importance of a well-crafted company vision statement. However, a strong vision is more than just corporate jargon—it’s a strategic tool that guides leadership, inspires employees, and sets the direction for long-term success. With only 22% of U.S. employees believing their leaders have a clear vision, this is an area where many companies can greatly improve.
This blog post dives into what a company vision statement truly is, how it differs from a mission statement, and why it’s vital to define your organization’s long-term aspirations. It outlines seven essential practices for writing a vision that is short, specific, future-focused, and emotionally engaging. Readers are encouraged to review strategic goals, highlight what makes their business unique, and connect the vision to real-world impact.
Real-world examples from global brands like Google, Apple, and Coca-Cola—as well as small and mid-sized companies—illustrate what makes a vision memorable and effective. The post also walks through actionable steps: from drafting and testing your statement to promoting and revising it regularly. Ultimately, the article makes a compelling case for treating your company vision as a living document that inspires both internal teams and external audiences.
Employee Development Done Right: New Ways to Invest in Your Workforce
In today’s competitive talent landscape, investing in employee development isn’t a luxury – it’s a business necessity. This blog post explores why leading organizations are prioritizing staff development as a core strategy to boost retention, performance, and innovation. By focusing on holistic growth – including wellness, skills training, and emotional well-being – businesses futureproof themselves in an ever-evolving marketplace.
The article dives deep into actionable approaches, such as personalized development plans, blended learning environments, and mindfulness practices that can transform your company culture. From on-the-job training and coaching to immersive AR/VR experiences, modern employee development goes far beyond traditional training methods. These strategies help cultivate motivated, adaptable, and loyal team members.
Finally, the post provides a roadmap to implementing a high-impact development plan, including five key benefits that show a clear ROI. Readers are encouraged to rethink how they support employee growth and are introduced to the MyHub Intranet platform as a scalable solution for managing and streamlining development initiatives.
Employee Engagement in HR: The Essential Guide!
Employee engagement is one of the most powerful drivers of organizational success, yet global studies reveal that only 15% of employees are actively engaged at work. This comprehensive guide explores how HR professionals can transform that statistic by leading meaningful engagement strategies. Starting with a clear definition—employee engagement as the emotional connection employees feel toward their work and company—the article outlines its direct impact on performance, customer satisfaction, and staff retention.
The post dives into the most influential engagement drivers: inspirational leadership, role clarity, alignment with business goals, and recognition. HR’s role is positioned as both strategic and operational—designing manager training programs, reshaping performance reviews, and embedding engagement in company culture. The guide emphasizes that engagement isn’t about expensive perks, but about meaningful recognition, transparent communication, and helping employees feel valued and empowered.
To close, the article outlines how HR can measure engagement through staff surveys, exit interviews, HR metrics, and intranet platforms. With the right tools and mindset, HR leaders can create a workplace where employees are motivated, loyal, and aligned with the company’s mission. MyHub’s intranet platform is highlighted as a practical tool to implement these strategies effectively.
Real Estate Portal: Tackling Information Sprawl with an Intranet
Information sprawl is a growing challenge for real estate businesses operating across multiple offices and with remote agents. Emails, scattered tools, and outdated systems can hinder communication and reduce overall efficiency. The solution lies in implementing a cloud-based real estate portal—an all-in-one intranet platform that centralizes data, tools, and communications.
A real estate portal offers a suite of powerful features including document management, real-time announcements, shared calendars, and digital forms. It enhances internal collaboration, streamlines onboarding, and enables mobile access for agents in the field. Unlike traditional property management software, these portals address the full range of operational needs across roles and departments.
With advantages like single sign-on, intuitive user interfaces, automated maintenance, and scalable pricing, a real estate portal is more than just a digital tool—it’s a game-changer. Real-world success stories show how agencies can boost performance, reduce overhead, and increase employee engagement by switching to a unified portal solution.
Quality Assurance Methods: Maximize Performance With An Intranet
Maintaining consistent quality is vital for any business looking to meet customer expectations and build long-term success. This blog post dives into the fundamentals of quality assurance (QA), explaining its importance, distinguishing it from quality control (QC), and highlighting its role in customer satisfaction, brand reputation, and operational efficiency.
The article outlines the most effective quality assurance methods—including Six Sigma, benchmarking, process checklists, and ISO accreditation—and emphasizes how intranet technology can enhance their implementation. Through centralized documentation, real-time collaboration, integrated feedback tools, and digital checklists, intranets can simplify and scale QA systems across your organization.
It also explores key components of a successful QA strategy such as staff training, customer feedback integration, and data management. By using a cloud-based intranet solution, businesses can automate workflows, support continuous improvement, and ensure compliance—ultimately delivering a more reliable and refined experience for customers and teams alike.
Organizational Communication: The Ultimate Guide
Effective organizational communication is essential for business success. This comprehensive guide explores what organizational communication entails and why it’s so important across different levels of a company. From employee engagement to managing change and crisis, strong internal communication ensures alignment, transparency, and a connected workforce.
The guide outlines the various types of organizational communication—including general updates, change communication, culture-building, and crisis response. It provides a five-step plan to develop your own communication strategy, covering essential tasks like audience segmentation, budgeting, setting SMART objectives, and testing the plan with staff for feedback.
You’ll also learn how to select the best communication channels—from intranets and email to instant messaging and employee surveys—and how to measure the impact of your efforts using both qualitative and quantitative data. With actionable tips like creating a communication calendar and linking internal comms to business goals, this guide empowers leaders to transform their workplace communication strategies in 2025 and beyond.
Intranet Surveys: How To Get Started
Intranet surveys are an effective and affordable way for companies to boost employee engagement, measure satisfaction, and direct strategic growth. This comprehensive guide outlines how organizations can use internal surveys to collect actionable feedback from staff, build trust, and foster a culture of open communication. By doing so, businesses can ensure they’re aligned with employee needs while also improving productivity and retention.
The post covers best practices for designing impactful surveys, including optimal question types, ideal survey length, and how to balance qualitative and quantitative feedback. It explores key survey categories such as company culture, workplace environment, recognition, personal development, and internal relationships. The article also provides dozens of sample questions to help HR teams or internal communicators get started quickly.
Finally, the blog emphasizes the importance of follow-through. Gathering data is only useful if companies act on the insights. Publishing results, implementing changes (both quick wins and long-term fixes), and communicating progress are critical for success. When done right, Intranet surveys become a vital tool for continuous improvement and employee engagement.
Legal Intranets: 10 Must-Have Features for Law Firms and Legal Teams
In today’s fast-paced legal environment, efficiency is paramount. Legal intranets offer law firms a centralized platform to streamline business operations, improve collaboration, and enhance access to critical information. From solo practitioners to global legal teams, intranets help reduce inefficiencies, automate administrative processes, and ensure data security.
This blog post outlines ten essential features that any legal intranet should include, such as robust knowledge management tools, online forms, staff directories, secure client portals, and intuitive design. It also explores how intranet platforms can enhance employee engagement through feedback tools and recognition programs while ensuring high-level data protection and compliance.
The post wraps up with real-life case studies from P4B Law and Turnbull Hill Lawyers, showcasing how intranets have transformed their operations. Whether your firm is focused on client communication or internal process improvement, a well-designed legal intranet can significantly elevate your team’s productivity and service delivery.
8 Top Performance Review Tips For Managers
Performance reviews are an essential part of managerial duties, but many managers struggle to make them meaningful and productive. In this blog post, we explore eight top performance review tips that help managers conduct effective evaluations. From shifting your perspective from judge to coach, to preparing thoroughly for each meeting, the article emphasizes the importance of clear communication and ongoing feedback throughout the year. The tips aim to enhance both the employee’s experience and the manager’s effectiveness.
Key strategies highlighted include gathering 360-degree feedback, creating a comfortable and distraction-free environment, and delivering balanced feedback that acknowledges achievements while addressing areas for growth. Managers are also encouraged to share review materials in advance, set clear goals during the meeting, and schedule regular follow-ups to track progress. These actions help create a transparent, collaborative process that benefits both the employee and the organization.
Ultimately, the goal of performance reviews is not just to evaluate performance but to foster growth and motivation. By implementing these tips, managers can ensure that reviews are not a dreaded task but an opportunity for development and mutual success. Incorporating regular check-ins and setting achievable goals ensures continuous improvement, leading to higher engagement and retention within teams.
CEO Blog: Mastering Communication with Staff and Clients
In today’s fast-paced business environment, effective communication from leadership is more crucial than ever. A CEO blog provides a powerful internal communication tool that connects employees directly with top leadership. By regularly publishing transparent and engaging content, CEOs can bridge gaps in understanding, strengthen trust, and cultivate a sense of inclusion across all levels of the organization.
Beyond simple messaging, a CEO blog also plays a vital role in reinforcing company values and culture. It creates a platform to celebrate achievements, explain strategic changes, and align the team with business objectives. With the added ability to invite two-way conversations via comments or polls, it becomes a dynamic channel that promotes openness and fosters collaboration.
To ensure long-term success, CEOs should focus on authenticity, consistency, and accessibility. Whether you’re sharing personal reflections or important company updates, an authentic voice resonates more deeply with staff and clients alike. Hosting your blog on the company intranet ensures easy access, while short, regular posts keep engagement high. The result? Stronger leadership presence, a more connected team, and a thriving organizational culture.
Mindfulness In The Workplace: Practical Ways To Introduce It
Mindfulness in the workplace is gaining popularity, with major companies like Google and Nike adopting mindfulness practices to boost employee well-being and productivity. At its core, mindfulness means staying present and focused, avoiding distractions from past or future concerns. This approach helps employees concentrate on the task at hand, reduce stress, and enhance overall performance. The concept stems from Buddhist teachings but has evolved into a powerful tool for modern professionals.
The benefits of mindfulness in the workplace are wide-ranging. It builds resilience, strengthens emotional intelligence, boosts creativity, and enhances personal relationships between colleagues. Employees who practice mindfulness are better able to manage stress and improve focus, leading to better work quality and healthier work dynamics. Mindfulness encourages an empathetic, innovative, and resilient workforce, improving both individual and team performance.
To successfully introduce mindfulness in the workplace, employers should start by incorporating small, manageable practices. Simple exercises like mindful breathing or offering a quiet space for meditation can make a big difference. Ensuring that mindfulness is optional and not mandatory is key to its success, as forcing participation can lead to resistance. By creating a supportive environment for mindfulness, businesses can foster a more balanced and productive workforce.
Simple Workflow: Speedy and Accurate Business Processes
In today’s fast-paced business environment, organizations often rely on outdated paper and email systems for essential processes like requests, approvals, and information gathering. These methods are prone to human error, delays, and inefficiencies. Simple automated workflows, powered by intranet solutions, can replace these cumbersome systems, offering faster, more accurate ways to handle routine tasks such as leave requests, expense claims, and marketing materials development.
A simple workflow involves the use of online forms that collect necessary data and automatically route it to the appropriate department or staff member. The benefits of implementing such a system are numerous. Speed is dramatically increased as staff no longer need to search for physical forms or chase information. Accuracy is enhanced by collecting all required details upfront and eliminating the risk of misplaced requests or duplicate actions. With automated notifications and status updates, managers can oversee workflows efficiently and intervene when necessary.
Implementing a simple workflow doesn’t require expert technical knowledge, and staff can easily set up and manage forms through user-friendly tools. The system also offers customization, allowing businesses to tailor workflows to their specific needs, such as setting approval levels or notifying the relevant teams when action is required. With increased efficiency and improved resource utilization, adopting an intranet-based simple workflow is a game-changer for any organization looking to streamline its operations.