The Intranet Design Guide
Not sure where to get started in designing your intranet?
Check out our easy step-by-step guide below.
Let us guide you through the process.
Intranet Design Made Simple
Deciding to go ahead with an intranet was the easy part, right? After all, whether it’s improved communications, more streamlined processes, or easier access to information, the intranet ticks all the boxes.
However, designing your intranet can be a daunting task.
There are many decisions to be made around the type of intranet, hosting options, organization, structure, plus content, and design. With so much to think about, it can be tough to get started.
And if technology isn’t really your thing, it can be even harder to kick-start your intranet. That’s where this intranet design guide comes into play.
So, if widget, cache, and malware sound like another language, then this guide is for you! Written in simple-to-understand and jargon-free terms, the design guide is non-technical. And where technical language is unavoidable, we clearly define what we mean.
This guide will show you that designing an intranet is a simple task. In fact, it’s so easy, you won’t need IT backup or a college degree in computers!
Click here to download this guide in PDF format
Step-By-Step Intranet Design Support
The guide is a comprehensive resource, covering everything you need to know about intranets. We provide helpful insights at every stage, from different intranet types and hosting options to security and training.
And we also look at all the latest intranet design best practices. This resource includes lots of practical examples and visuals that will excite and inspire you.
What’s Included In This Intranet Design Guide
Who Should Read This Guide
The design guide is an essential resource for anyone planning to implement a new intranet. It’s also required reading if you are looking to revitalize, revamp, or refresh an existing intranet.
Perhaps you are in the market for an intranet provider to help you realize your vision. The design guide can help you make a winning selection.
Written for the non-technical person, this resource will also support HR or Marketing staff tasked with implementing an intranet.
Why Intranet Design Is So Important
Before we move on, it’s essential to understand why intranet design is so important.
Your intranet’s overall look and feel has the power to grab users’ attention and draw them in. It can spark creativity and foster collaboration. It can connect employees and turn the everyday task into something engaging and fun.
However, the stakes are high. A poorly designed intranet will have the opposite effect. A confusing, overloaded, and ugly intranet will see staff switch off. It’s a wasted opportunity as well as investment.
With so much to lose, getting your intranet design right has to be a priority.
No Two Intranets Are Alike
When it comes to design, there is no one-size-fits-all intranet solution. Sure, there will be similarities. It could be layout, functionality, or scope. However, every organization is different, and so too is their intranet.
Furthermore, staff members will use the intranet differently depending on their job roles and team functions.
Employees use the intranet mainly to source information or collaborate with colleagues. Managers, however, use the intranet to engage workers with targeted communications.
Your intranet design needs to satisfy all the varying needs of employees.
And it also needs to meet the challenges of the modern digital workplace.
The global Covid-19 pandemic has fast-tracked the shift towards remote working. Companies have to pivot and rethink how they engage with their workforce in today’s rapidly changing environment.
And they need to ensure employees have the tools available to remain productive even when working from home.
A mobile intranet is a minimum requirement. In fact, it’s not so much a requirement as an expectation. Whether staff are on the go or working from home, they expect to continue working.
Versatile and flexible, the intranet is capable of meeting these competing demands. And your intranet design should make this vision a reality.
Intranet Templates Make Design Easy
And if you are pushed for time, then intranet design templates could be the perfect solution. This guide takes you through all you need to know.
In short, intranet templates come with in-built coding plus a basic design and graphics. The setup wizard makes it quick and easy to implement your customized intranet. Upload your logo, branding, and corporate colors to really put your company stamp on the intranet. And the good news is the intranet provider has already extensively tested the functionality. And that’s one less major headache for you to worry about.
Therefore, design templates are a popular choice if you need to get your intranet up and running quickly.
Let Us Guide You
Use this guide to make your intranet deployment a smoother and quicker process.
Essential reading for those starting to deploy an intranet, this resource will also help businesses looking to revamp an existing intranet.
Either way, we understand the challenges that are involved. And you get the benefit of our experience as we guide you through the process from beginning to end.
So, let’s get started.
Intranet Design Infographic
If you would like an overview of our intranet design guide, we have created a PDF infographic file summarizing the main points available here.
Further Reading
This further reading list will be an invaluable resource as it takes you through everything you need to know. We give you the benefit of our considerable experience in developing intranets and provide simple, easy-to-follow explanations, insights and advice.
Use this list to explore the latest intranet design best practice principles. Find out how pre-built intranet templates could well be the solution every time-pressed business owner is looking for. Discover how to ensure your intranet design is mobile friendly and optimized for use on smartphones and tablets. And learn about how to make your intranet interactive and fun so that users readily engage with the platform making for a more efficient and effective workplace.
These are just some of the insights available in this category so why not have a browse or use the search functionality to explore more about intranet design. With our comprehensive knowledge bank, you’ll soon discover that designing an intranet isn’t the mammoth task that perhaps you first thought it was.
Poor Leadership: 10 Tell-Signs And Tips On How To Cope
Poor leadership can have detrimental effects on both individuals and organizations, leading to low morale, high turnover, and decreased productivity. Recognizing the signs of ineffective leadership is the first step toward addressing these issues.
The blog post outlines ten tell-tale signs of bad leadership, including poor communication, lack of recognition, micromanagement, and a “my way or the highway” mentality. These behaviors can create a toxic work environment and hinder team collaboration.
To mitigate the impact of poor leadership, the article offers practical tips such as fostering open communication, setting clear expectations, and promoting a culture of appreciation. By implementing these strategies, organizations can work towards creating a more positive and productive workplace.
9 Team Building Challenges And Ways To Overcome Them
Building cohesive and high-performing teams is a common goal for many organizations. However, several challenges can impede this objective, including lack of trust, poor communication, role confusion, and interpersonal conflicts. These issues can lead to decreased productivity, low morale, and a toxic work environment if not addressed promptly.
The blog post identifies nine such challenges and provides actionable strategies to overcome them. For instance, fostering trust can be achieved by setting clear expectations and promoting regular communication. Addressing role confusion involves defining roles and responsibilities explicitly, ensuring that each team member understands their contributions to the group’s objectives.
By implementing these strategies, organizations can create a supportive and collaborative environment where team members feel valued and motivated. The post emphasizes the importance of proactive leadership in recognizing and addressing these challenges to maintain a harmonious and productive team dynamic.
8 Strategies For Managing Organizational Politics
Organizational politics are an inherent aspect of workplace dynamics, often perceived negatively due to associations with manipulation and self-serving behaviors. However, when understood and managed effectively, these politics can be harnessed to foster collaboration and drive organizational change.
The blog post delves into the root causes of organizational politics, such as power imbalances, competition for resources, and individual ambitions. Recognizing these factors is crucial for leaders aiming to mitigate negative impacts and promote a more cohesive work environment.
To address these challenges, the article outlines eight actionable strategies, including promoting transparency, encouraging open communication, and establishing clear organizational structures. By implementing these approaches, organizations can transform potentially detrimental political behaviors into opportunities for growth and innovation.
Understanding Employee Attrition: What It Means For Your Business
Employee attrition refers to the reduction in a company’s workforce due to voluntary or involuntary departures, retirements, or deaths, without immediate replacement. While some attrition is natural, a high rate can indicate underlying issues within the organization. Understanding and monitoring attrition is crucial for maintaining organizational health and productivity.
The blog post from MyHub Intranet distinguishes between employee attrition and turnover. Turnover involves replacing departing employees, often incurring significant costs related to recruitment and onboarding. In contrast, attrition results in a net decrease in staff, which may or may not be beneficial, depending on the context. Recognizing the differences helps businesses develop appropriate HR strategies.
To manage attrition effectively, organizations should calculate their attrition rate using the formula: (Number of Attritions / Average Number of Employees) x 100. Analyzing the types of attrition—voluntary, involuntary, and internal—can reveal patterns and areas for improvement. Addressing factors such as career development opportunities, leadership quality, and workplace culture can help reduce unwanted attrition.
17 Sure-Fire Ways To Improve Your Communication Skills
Effective communication is a cornerstone of success in both personal and professional realms. The blog post from MyHub Intranet delves into 17 practical strategies to enhance communication skills, emphasizing the importance of clear, concise, and empathetic interactions.
Key techniques highlighted include active listening, where giving full attention to the speaker fosters understanding; seeking feedback through methods like the ‘Start, Continue, Stop’ approach to identify areas of improvement; and being mindful of non-verbal cues such as body language and eye contact, which significantly impact message delivery.
By implementing these strategies, individuals can build stronger relationships, avoid misunderstandings, and convey their ideas more effectively. Continuous practice and self-awareness are essential in mastering the art of communication, leading to improved collaboration and success in various aspects of life.
Personal Introduction – The Ultimate Guide
Introducing oneself effectively is a crucial skill in both professional and personal settings. The blog post from MyHub Intranet delves into the art of self-introduction, emphasizing its importance in scenarios like job interviews, networking events, and client meetings. A well-crafted self-introduction serves as a personal elevator pitch, conveying who you are and what you do succinctly.
The article outlines key dos and don’ts to ensure your self-introduction is impactful. It advises keeping the tone conversational and natural, tailoring the message to the audience, being concise, focusing on contributions rather than job titles, and preparing in advance. These guidelines help in making genuine connections and leaving a positive impression.
Additionally, the blog provides insights into crafting effective self-introduction emails. It highlights the importance of a compelling subject line, personalized greeting, clear purpose, and a specific call-to-action. By following these tips, individuals can enhance their communication skills and build stronger professional relationships.
50 Intranet Benefits You Need To Know About
In today’s digital workplace, effective communication and streamlined processes are paramount. The blog post from MyHub Intranet outlines 50 significant benefits of implementing an intranet, emphasizing its role in enhancing internal communication, fostering collaboration, and improving overall productivity.
Key advantages include stronger internal communication through centralized newsfeeds and multimedia capabilities, facilitating two-way communication via blogs and surveys, and personalized content delivery to keep employees engaged. Additionally, intranets serve as a single source of truth, aiding in quick information retrieval and efficient knowledge management.
By breaking down departmental silos and promoting teamwork through dedicated forums and project spaces, intranets not only streamline operations but also cultivate a cohesive organizational culture. Implementing an intranet like MyHub can lead to measurable improvements in employee engagement and operational efficiency.
Intranet Search Engine: How To Find The Right Information Faster
In today’s fast-paced work environment, quick and efficient access to information is crucial. The blog post from MyHub Intranet emphasizes the importance of a powerful intranet search engine in streamlining information retrieval within organizations. Without an effective search function, employees may waste valuable time sifting through irrelevant data, leading to decreased productivity and frustration.
The article delves into understanding employee search intent, highlighting various search behaviors such as specific searches, non-specific searches, author-based searches, and self-generated content searches. Recognizing these patterns allows organizations to tailor their intranet search functionalities to better meet user needs. Additionally, gathering insights through behavior analytics, employee interviews, and surveys can further refine the search experience.
To optimize the intranet search engine, the blog recommends several strategies, including proper content tagging, maintaining consistent naming conventions, and regularly updating metadata. Implementing these best practices ensures that employees can swiftly locate the information they need, thereby enhancing overall organizational efficiency and satisfaction.
Employee Theft: Six Ways To Safeguard Your Business
Employee theft is a significant concern for businesses, leading to substantial financial losses and operational disruptions. The blog post from MyHub Intranet delves into the various forms of employee theft, such as theft of supplies, data breaches, unauthorized use of services, and payroll fraud. Understanding these common types is the first step toward prevention.
The article emphasizes the importance of recognizing warning signs, including discrepancies in financial records, missing inventory, and unusual employee behavior. By being vigilant and attentive to these indicators, businesses can identify potential issues early and take corrective action.
To proactively safeguard against employee theft, the blog recommends implementing clear policies, conducting regular audits, utilizing access control systems, and fostering a culture of transparency and accountability. By adopting these strategies, organizations can create a secure work environment that deters dishonest behavior and promotes integrity.
Sparklight Business
Two Way Communication Explained
In today’s dynamic work environment, effective communication is paramount. The blog post from MyHub Intranet delves into the concept of two-way communication, emphasizing its role in fostering a collaborative and transparent workplace culture. Unlike one-way communication, which is top-down, two-way communication encourages feedback, dialogue, and mutual understanding between all organizational levels.
The article outlines the myriad benefits of implementing two-way communication strategies. These include increased employee engagement, improved job satisfaction, enhanced trust between staff and management, and reduced misunderstandings. By promoting open dialogue, organizations can tap into employee insights, leading to better decision-making and innovation.
To effectively establish two-way communication, the blog recommends practices such as active listening, tailoring messages to diverse audiences, being responsive to feedback, and taking actionable steps based on employee input. Utilizing tools like intranet forums, surveys, and instant messaging platforms can facilitate this interactive communication, ensuring that employees feel heard and valued.
Employee Empowerment: Benefits and Best Practices
Employee empowerment is a strategic approach that grants employees greater autonomy, authority, and access to resources, enabling them to make decisions and contribute meaningfully to organizational success. This practice is closely linked to increased motivation, job satisfaction, and overall performance.
The blog post outlines five key benefits of employee empowerment, like Enhanced Motivation and Engagement (Empowered employees feel trusted and valued, leading to higher levels of motivation and engagement), Boosted Creativity and Innovation (Autonomy encourages employees to think creatively and contribute innovative ideas, fostering a culture of continuous improvement) and Stronger Employer Brand and Higher Retention (Organizations that invest in employee development and empowerment tend to retain talent longer and attract top candidates.)
By implementing empowerment strategies, organizations can create a more agile, committed, and productive workforce. This not only enhances individual performance but also drives overall business success.
University Intranets: Improving The Employee And Student Experience
Universities are complex ecosystems with diverse stakeholders, including students, faculty, and administrative staff. Effective communication and collaboration among these groups are crucial for a seamless educational experience. However, many institutions struggle with outdated systems and fragmented information, leading to inefficiencies and frustration.
The blog post highlights the transformative impact of modern intranet solutions in higher education. By centralizing resources, facilitating real-time communication, and integrating with existing tools, intranets address common challenges faced by universities. Features such as knowledge management systems, collaborative workspaces, and mobile accessibility enhance the functionality and user experience of these platforms.
Implementing a modern intranet fosters a more connected and efficient university environment. It empowers students with easy access to learning materials and support services, while enabling staff to collaborate effectively and streamline administrative processes. As a result, universities can enhance engagement, productivity, and satisfaction across their communities.
omniaintranet.com
6 Tips On How To Write A Self-Evaluation
Writing a self-evaluation can be a daunting task for many employees. The blog post from MyHub Intranet offers a structured approach to crafting a compelling self-assessment. It emphasizes the importance of starting early, reflecting on accomplishments, and aligning personal goals with organizational objectives.
The article outlines six practical tips to guide employees through the self-evaluation process. These include giving oneself ample time to prepare, being honest about strengths and areas for improvement, and using specific examples to illustrate points. Additionally, the blog provides example phrases to help articulate achievements and challenges effectively.
By following these guidelines, employees can create self-evaluations that not only highlight their contributions but also demonstrate self-awareness and a commitment to growth. This proactive approach can lead to more productive performance reviews and career development discussions.
My Boss Doesn’t Communicate With Me – 10 Smart Ways to Fix It
Effective communication between managers and employees is crucial for organizational success. When a boss fails to communicate adequately, it can lead to confusion, decreased morale, and reduced productivity. The blog post delves into the significant impact of poor managerial communication, highlighting statistics that underscore its detrimental effects on project completion, employee morale, and overall performance.
The article identifies common reasons behind a manager’s lack of communication, such as being new to the role, introversion, being overwhelmed with responsibilities, or simply lacking effective communication skills. Understanding these underlying causes is the first step toward addressing the issue constructively.
To bridge the communication gap, the blog offers ten actionable strategies for employees. These include initiating regular check-ins, seeking clarity through open-ended questions, and providing feedback in a non-confrontational manner. By proactively implementing these approaches, employees can foster better communication with their managers, leading to improved collaboration and a more cohesive work environment.
Interview Template: The Smart Way To Recruit
Conducting interviews without a structured approach can lead to inconsistent evaluations and hiring decisions. The blog post emphasizes the importance of using interview templates to bring uniformity and fairness to the recruitment process. By standardizing interviews, organizations can better compare candidates and make informed hiring choices.
The article provides a step-by-step guide on developing an effective interview template. It starts with clearly defining the role, including job title, department, and key responsibilities. Identifying Key Performance Indicators (KPIs) helps in setting expectations for the role. The template should also include sections to evaluate qualifications, skills, and personality traits relevant to the position.
Implementing a well-crafted interview template not only streamlines the hiring process but also enhances the candidate experience. It ensures that all applicants are assessed on the same criteria, reducing biases and improving the quality of hires. The blog concludes by offering a downloadable interview template that organizations can customize to fit their specific needs.