Message vs MyHub – Choosing A Better Approach To Sharing Documents

Oct 24, 2023 | 0 comments

When you need quick access to a document, sometimes you do the easiest thing and ask a colleague. Your colleague now sends you the document over an app like email or Slack. Stop right there! This is one of the worst things you could do. 

Getting copies of documents via a message might be awful, but it is widespread. With the popularity of collaboration tools like Slack, which provides excellent real-time messaging and communication features, we do what seems easier at the time.

But why should you get your team to avoid this scenario?

First off, there are some limitations of the messaging platforms.

  • Slack and email have file size limitations, which vary depending on your subscription plan. These limitations may be restrictive if you frequently need to share large files.
  • Slack has storage limits for each workspace, depending on your subscription plan. If your team regularly shares and stores large files, you will quickly reach your storage capacity losing access to previously stored files.

However, there are three critical reasons why you should never share files over messaging apps:

  1. Slack primarily organizes files based on conversations and channels, which isn’t an intuitive way to manage files. You will quickly realize you need a more robust way to organize files with more advanced search options.
  2. Messaging apps don’t offer built-in version control for files. Suppose you must collaborate on documents and keep track of revisions and changes. In that case, you may prefer a file-sharing solution with version control features like Google Drive or Microsoft OneDrive.
  3. Security and compliance are critical for most organizations; Slack’s security and compliance features often don’t meet the needs of organizations. 

So what’s the answer when your team uses a messaging app to access documents in your file system?

Could you give them a better option? Create a useable intranet where documents can be created and shared quickly and where you can engage your team further. This is where MyHub comes in.

MyHub is an intranet platform that streamlines organizational communication, collaboration, and information sharing. It provides a centralized online portal that serves as a private network for employees, allowing them to access company resources, documents, news, and other relevant information.

Why is MyHub worth considering to replace the way you currently share files? 

  • MyHub offers a friendly front end to your file system with a user experience focused on enabling non-IT users to share documents and information quickly and easily – this helps you deliver an intranet that helps users find information quickly.
  • A complete feature set, with all features designed for sharing and engaging employees across an organization, no matter where they are. This feature set includes newsfeeds, staff directories, file sharing, newsletters, notifications, forms, automated workflows, surveys and quizzes, amongst others.
  • A cloud-based solution that needs low or no involvement from IT to implement, support and manage. Organizations can customize the look and feel of their intranet using MyHub’s branding options to create a familiar and engaging user experience for their staff.
  • MyHub also offers collaboration tools like project management features, team calendars, and task tracking. These tools help teams coordinate activities, manage projects, and track progress in a centralized environment.

It’s essential that any business thoroughly reviews its specific needs and the resources they have before deciding whether any solution is the right for them. At MyHub, we are happy to have this discussion with you. Find out more with a free demo or 14-day trial.

Create A Better Workplace

See How In 5 Simple Steps

Related Posts

Intranet System: 12 Essentials Your CMS Intranet Needs

In the digital workplace, intranet software is more than just a nice extra. It's now mission-critical to businesses of all shapes and sizes. It's where the entire workforce, including remote workers, go to get stuff done in a private, secure network. A company...

Work From Home Policy Template (with PDF sample template)

What started as a pandemic-enforced shift has become standard practice: Fully remote and partly remote working are here to stay. According to Upwork, 32.6 million Americans will work remotely by 2025. While many employers adapted on the hoof, two years post-pandemic...

The Ultimate Guide To Enterprise Intranet Solutions

Flexible, versatile, and affordable, intranet software is mission-critical to the digital workplace. Whether you are a global corporation, SME, or startup, the enterprise intranet solution has all the workplace tools your business needs to get stuff done faster and...

The 12 Best Board Governance Software In 2023

If you are looking for the best board governance software, you have landed in the right place. We've crunched the numbers and done all the hard work. Our ultimate board management software guide contains the top 12 board management solutions on the market in 2023....


Submit a Comment

Your email address will not be published. Required fields are marked *

How To Set Up An Intranet Fast


5 Simple Steps

Why Do So Many Businesses Choose MyHub?

Select Your Own Intranet Solution By Business Challenge, Industry or Category

A Beginner's Guide To Creating An Intranet

Receive MyHub Original Content To Your Inbox Once A Month

Exit mobile version