If you are looking for the best board governance software, you have landed in the right place. We’ve crunched the numbers and done all the hard work. Our ultimate board management software guide contains the top 12 board management solutions on the market in 2023.
Board meetings are a critical part of corporate governance and legal entity management. It’s where decisions are made, strategies are agreed, and financial performance and compliance are monitored. To do the job effectively, you need high-quality board management software. Not only does it ease the admin burden and save time, but it also supports board members to get on with effective governance.
Our ultimate guide includes a summary and comparison of the best options on the market. Use our list to guide your decision-making process and select the perfect solution for your business needs.
Let’s start by reviewing what you can expect from board portal software.
What Does Board Management Software Do?
Board management software is a cloud-based solution for effective board meeting management. It puts you in complete control and streamlines board meeting processes before, during, and after. This includes preparing agendas, document sharing of board papers, meeting minutes, and post-meeting task management.
With board portal software, you can say goodbye to the hassle of searching for board agendas and digging through emails for meeting minutes or board papers. Instead, everything for effective board processes is just a few clicks away. Think of it as a virtual data room.
Some people believe board meeting software is only for large businesses. However, it’s also relevant to nonprofits and private and public organizations. Whatever the context, board meeting software helps improve board meeting productivity and, ultimately, corporate governance.
Why Use Board Governance Software?
When it comes to corporate housekeeping, board meeting software is an essential tool. It supports team collaboration between the board of directors, senior management, and legal departments. And it streamlines the entire workflow, removing friction and bottlenecks apparent in traditional paper-based processes.
There are many benefits of using board management software. Here are the highlights:
Accessible Board Intelligence
Board management is all about keeping a record of discussions and decisions. The software keeps all board materials in one secure, central location. Document management and locating meeting summaries or further actions is straightforward.
With board meeting software, meeting preparation time is reduced from hours to minutes. It lessens the admin burden for support staff. The software automates many management tasks, such as preparing agendas, circulating board meeting minutes, and sharing files.
And it also means board directors can focus on more important tasks like developing strategies and making decisions.
Board management software allows you to engage more effectively with committee members. You can share information with them in real-time and use the collaboration tools to get feedback on board meeting materials.
More Effective Governance Performance
Board meetings and processes are more transparent. Board members and executive teams can more easily be held accountable for strategic decisions.
Furthermore, security features ensure sensitive company data is better protected from unauthorized access and complies with regulatory requirements.
Common Features Of Board Management Software
The specific features will vary from one board meeting management solution to the next. However, there are some common ones, including the following:
Key features here include agenda creation, automated meeting scheduling, in-meeting minute-taking, and attendance tracking.
A board management portal provides a centralized location for all document sharing, including board papers and supplementary information. And version control ensures the board of directors access only the latest documents.
From discussion forums for brainstorming and sharing insights to collaborative editing, board members and executives work together more effectively.
Board management software allows you to assign tasks and keep track of progress.
Voting And Polling
Electronic votes on resolutions and decisions can be made during board meetings. Some platforms also allow the creation and management of polls to gather feedback and opinions from board members.
Board Meeting App
Many board meeting software are also available as mobile apps. This gives board members secure access to all the same features while on the go using their mobile devices.
Selection Criteria For Board Meeting Software
Before getting to our top board management software list, we must share our selection criteria. Here’s a summary of the criteria we used.
Ease Of Use
Top of the list is ease of use. The software needs to be user-friendly and straightforward to navigate. It won’t be the time-saving solution you need if board meeting software requires technical expertise or extensive training.
Another important aspect of this is a clean user interface. We looked at whether the platform was attractive to users with visual appeal.
Management of Board Meetings Tools
We considered how easy it is to manage board processes. Features like agenda building, task management, document sharing, e-signatures, and online voting came into the mix.
Board meeting software should provide a secure platform for storing and sharing sensitive data. We looked for features like two-way authentication, data encryption, and secure access controls.
Team collaboration is a must. Board members, legal teams, and executives should be able to collaborate on documents and projects in real-time.
Ongoing vendor support was another key factor in our selection. We considered the available training, onboarding, and technical software advice.
There are no better advocates for board management solutions than happy and satisfied customers. That’s why we have consulted independent software advice websites and customer reviews. Only those platforms with high ratings have made the cut.
Boards always look for value for money when making investment decisions. We evaluated the board management software for price flexibility, transparency, and affordability.
Let’s dive into our list of the ultimate board management software without further ado.
OK, while not specialist board meeting software, our intranet platform is a strong contender. And here’s why. Under one virtual roof are all the tools needed for effective board meetings, including automated workflows and forms, secure project forums, shared calendars, surveys, notifications, and more.
MyHub’s platform also integrates with Dropbox, Google Workspace, and Microsoft 365. You can easily share files and collaborate on board documents in real-time.
Communication between the board, executives and administrators is easy with a dedicated channel on team chat. Push notifications and alerts ensure no one misses out on that vital update.
Furthermore, MyHub’s advanced search ensures critical information is located in a flash.
The software has all the latest security features, like SSL and two-way encrypted connections, to safeguard critical board data.
MyHub also comes as a dedicated mobile app. Board directors can manage meetings and board materials directly from their mobile devices.
We are proud of our responsive customer service. And there’s an extensive knowledge base of resources, including explainer videos and step-by-step guides.
And the good news is that MyHub’s intranet software will benefit the whole organization. Employees across the business can use the platform to communicate, share, and engage. Improved productivity, streamlined business processes, and enhanced collaboration are available to all.
- Starting at $1300 per annum includes 50 users
- Free demo and 14-free trial
4.7 based on 61 reviews
OnBoard is a comprehensive board meeting software solution suitable for all types of boards. Features include a meeting minutes builder, attendance tracker, and task manager. You can also make annotations directly within the platform.
Furthermore, the software offers an engagement analytics feature, providing valuable insights into the readership of board materials. OnBoard also boasts an electronic signature feature, allowing seamless document sending and approvals from any device.
The OnBoard board intelligence platform uses AI and machine learning to provide fresh insights and data-driven decision-making.
If Zoom is your platform for online board meetings, OnBoard is an excellent choice as it integrates with Zoom. Users can set up remote meetings directly from the platform, eliminating the need to switch between apps.
OnBoard is a secure and centralized document repository housing all relevant board documents, information, and files. This centralization ensures easy access during meetings, eliminating the hassle of searching for information across various software or storage devices.
- Customized pricing is available on request.
- Free demo and free trial
4.7 based on 441 reviews
BoardPro offers a host of tools to streamline board meeting management. The platform has been specially designed for SMEs and nonprofit boards.
The intuitive interface allows you to categorize board meetings into themes or departments for more organized and focused discussions.
The platform boasts a user-friendly drag-and-drop board meeting agenda software. This hassle-free feature helps you build agendas effortlessly. Productivity is further enhanced with features like automated email reminders and interactive board voting.
Document management is easy with BroadPro. Board materials, including minutes and documents, are just a click away. And it also supports collaborative annotation of board papers, enhancing teamwork and information sharing. This board management software integrates with popular platforms like Slack and Trello, further boosting collaboration and workflow management.
When it comes to support, BoardPro has chat support for immediate assistance. There’s also an extensive library of step-by-step guides, ensuring users have access to the help they need at any time.
- Monthly pricing starts from $150 per board
- 30-day free trial offer
4.8 based on 648 reviews
When it comes to sophisticated corporate board portals, Diligent Boards is a top choice. It combines essential governance tools with board management, covering the entire workflow for busy committee members. It’s suitable for public, private, and nonprofit boards.
The board portal module offers centralized document management and secure cloud storage. Board materials can be shared seamlessly. And users can edit and annotate documents or add meeting minutes with ease.
This board portal also integrates with popular meeting technology platforms like Microsoft Teams and Zoom.
In addition to efficient board management, Diligent Boards provides valuable governance resources. Board directors can access insightful information and analytics on the company and industry. The platform also provides curated news and resources, aiding decision-making with comprehensive, relevant data.
- Customized pricing is available on request
- Free demo
4.7 based on 245 reviews
Convene is a comprehensive board management software solution. It offers complete control over board meeting processes, saving time and improving meeting productivity. Easy to use and secure, it’s suitable for listed companies, nonprofits, SMEs, and government organizations.
Ensuring meeting productivity is a top priority. And with its smart features, you can organize engaging meetings, share files, participate in corporate voting, and monitor action items. There’s a drag-and-drop agenda builder and digital signature option for streamlined approvals.
Convene is also available as a mobile board portal app. You can even conduct seamless remote meetings using the video conferencing capabilities within the board portal.
24/7/365 live chat software advice is available.
- Customized options are available on request
- Free demo
4.7 based on 79 reviews
The easy-to-use board management software BoardEffect provides full control over the end-to-end process. It’s suitable for all types of boards, including community healthcare and higher education organizations. And it’s a good option for nonprofit board software.
The platform will save time as members can easily confirm attendance at board meetings with a simple click. BoardEffect includes a convenient voting tool to approve meeting minutes, new member additions, and policies.
BoardEffect allows you to annotate meeting materials directly from your mobile device. Last-minute changes are instantly pushed to members in real-time. Directors can set email reminders for tasks and mark them when completed.
The board portal integrates with popular apps like Dropbox, Google Drive, and MS Outlook, enhancing collaboration and removing friction.
Software advice is readily available through live chat assistance and a comprehensive library of step-by-step guides.
- Tailored pricing is available on request
- Free demo
4.7 based on 55 reviews
Boardable is a SaaS board management solution offering monthly, quarterly, or annual subscriptions. It’s marketed at nonprofits and operates entirely online. It’s also available as a mobile app. Overall, it’s a cost-effective corporate housekeeping solution for nonprofit boards.
Boardable empowers nonprofit boards to enact positive change. Top features include pre-designed agenda builders, minutes maker, document center, and a board member directory.
Using the app, you can propose meeting times and receive summaries of responses, eliminating the need for phone calls or emails.
Boardable effortlessly integrates with file-sharing platforms and calendar apps like Google Calendar, Outlook, and iCalendar.
Customer support is on hand with live chat assistance. There’s also a comprehensive knowledge base with plenty of explainer guides.
- Prices start at $49 per month
- Free demo and 14-day trial
4.8 based on 108 reviews
Streamline your board management with Nasdaq Boardvantage. This board portal has all the tools you would expect to optimize board meetings, boost productivity, and drive efficiencies. It’s suitable for boards of all shapes and sizes, including nonprofit, public, and private organizations.
A standout feature of this board management software is the board portal dashboard. The Board of directors can quickly access meeting calendars, board meeting materials, and updates in one customizable newsfeed.
The software offers paperless board meetings with online agendas, minutes, and management of tasks. There’s also the option for e-signatures and approvals, plus online voting and feedback surveys.
Nasdaq Boardvantage safeguards your sensitive information with multiple layers of security, encryption, and multi-factor authentication.
Software support is available 24/7 via live chat. There’s also an extensive selection of FAQs and an online forum.
- Bespoke pricing is available on request
- Free demo
4.7 based on 77 reviews
Parabol is an excellent option for small businesses or charitable organizations. It’s a free, open-source platform for managing board or remote meetings.
Users can add agenda items before or even during the meeting. And it will create summaries of the discussions for anyone unable to attend.
Actionable next steps can be incorporated into agendas or posted to platforms like GitHub and Jira. Furthermore, Parabol seamlessly integrates with Slack or Microsoft Teams for streamlined communication.
The multiplayer grouping is a helpful feature, allowing team members to brainstorm and resolve issues. Parabol also provides a platform for the team to provide anonymous feedback, fostering collaborative improvement.
The platform comes with enterprise-ready security. And there’s a dedicated support channel for on-demand help.
- Starts at $6 per month
- Free demo
4.7 based on 11 reviews
ContractZen isn’t just board management software. It also includes contract and entity management modules, making it an all-around solution for legal entity management. ContractZen is used by SMEs worldwide.
The board portal overs everything you would expect. There’s a meeting scheduler for quick and easy meeting setup and digital invitations. An AI-powered search helps the board of directors locate materials in an instant. The search can even find specific information within documents. Electronic signatures allow committee members to sign off minutes and documents with ease.
ContractZen comes with world-class security suitable for legal entity management. You can be confident all your data is safe and secure.
Customer support is available with online chat, a help desk, and a comprehensive knowledge base.
- Starts from $9.50 per month
- Free 30-day trial
4.7 based on 20 reviews
Board Intelligence is a SaaS board meeting management platform. Businesses of all sizes use the platform. And its robust security makes it popular with financial companies, educational institutions, and manufacturers.
The board portal is an excellent aid to corporate housekeeping. Board Intelligence empowers directors and administrators to hold virtual meetings, share files, and create meeting schedules or agendas.
Members can vote electronically, annotate documents, and approve materials with an e-signature.
The platform is compatible with popular video conferencing apps. You can drag-and-drop files in Excel, PDF, or DOCX and restrict individual users or groups from sensitive content.
Another standout feature is Lucia – the AI-powered management reporting software. Lucia will help you craft board reports packed full of razor-sharp insights.
Board meetings and materials are protected with two-factor authentication and data encryption.
You also get a first-class support service with 27/7 online chat or one-on-one training for directors and administrators.
- Bespoke pricing is available on request
- Free demo
4.9 based on 11 reviews
The all-in-one board portal, Boardpaq, is a popular board management solution for SMEs. Users include for-profits, nonprofits, government organizations, and educational institutions.
It has an easy-to-use interface and robust security. Boardpaq comes with all the tools you would expect to enact positive change, like an agenda builder, online polls, and real-time document annotations.
Another useful feature is the message board. You can quickly and easily reach all directors via one channel. And board materials are safe and secure in a centralized location.
This board portal module allows directors, executives, and administrators to collaborate effectively. And Boardpaq is also available as a dedicated mobile app.
Best-in-class security includes multi-factor authentication and touch or face ID for mobiles.
Round-the-clock customer support is available. And there are detailed FAQs and webinar training for directors and administrators.
- Options start from $39 per month
- Free demo
4.5 based on 15 reviews
Board Management Software: Main Takeaways
When it comes to effective corporate housekeeping, board portals are the way to go. Streamlined processes, faster communication, and better governance are within your reach.
The board of directors are busy people juggling many priorities at once. Board portal software simplifies their lives so they can dedicate more time and energy to governing.
And the task of managing board processes is also much more manageable for your support personnel. Board portals reduce the admin burden and save precious time.
It really is a no-brainer. All that’s left for you to do is select the right board portal for your organization. You can use our list of the ultimate board management software to guide your decision.
And why not start with MyHub’s platform? Sign up for a free demo or 14-day trial. Your board won’t be the only one to benefit from improved information sharing, streamlined processes, and enhanced collaboration. The entire workforce can also reap the rewards.